University of Central Florida · 11 hours ago
Executive Assistant II
Greater Orlando
Full-time
Onsite
Mid Level
4+ years expThe University of Central Florida is a prominent public research university in Florida, and they are seeking an Executive Assistant II for the Office of the Provost and Academic Affairs. This role involves managing complex calendars, coordinating meetings, and providing administrative support to senior academic leadership to enhance operational efficiency and decision-making.
EducationTrainingUniversities
No H1B
Responsibilities
Manages complex calendars for the Vice Provost for Integrated Academic Planning and Chief of Operations for Academic Affairs, Chief Analytics Officer, Vice Provost for Faculty Excellence and Associate Provost for Contract Compliance and Administrator Support. Serves as a highly visible point of contact for administrative support needs for academic leadership
Coordinates the organization of meeting materials, projects, etc. in support of leadership needs. Ensures leadership is prepared for meetings and engagements
Works with Office of the Provost and Academic Affairs staff to accomplish department and leadership needs, including event management, project support, operations and special projects
Serves as secondary support for calendar and administrative functions for the Provost and Executive Vice President for Academic Affairs, including meeting coordination, operational tasks and supporting the management of special projects and processes, while working independently with limited supervision
Ensures the adherence of university policies and regulations governing administrative business processes
Perform other duties as assigned as assigned by the Vice Provost for Integrated Academic Planning and Chief of Operations for Academic Affairs, Chief Analytics Officer, Vice Provost for Faculty Excellence or Associate Provost for Contract Compliance and Administrator Support
Qualification
Required
Bachelor's or Master's degree and 4+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6)
A high level of integrity, discretion, and confidentiality is essential
Substantial executive-level administrative experience
Ability to manage complex and competing priorities with professionalism and discretion
Proactively anticipate the needs of senior leadership to ensure seamless support and operational readiness
Preferred
4+ years of experience providing executive-level administrative support to executive leadership (C-suite leadership)
Familiarity with managing complex calendars, travel arrangements, and correspondence for executives
Excellent time management skills, with the ability to prioritize tasks in a fast-paced environment with competing deadlines
Understanding of UCF organizational structures, processes, and policies, with a preference for internal candidates or prior workers
Strong written, oral, and interpersonal communication skills, with extensive experience interacting with staff and leadership at all levels of an organization
Experience working in higher education
Experience serving as primary point of contact for executives, screening and prioritizing communications
Experience with Workday or similar ERP systems
Experience handling confidential information with discretion and professionalism
Benefits
Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program
Paid time off, including annual and sick time off and paid holidays
Retirement savings options
Employee discounts, including tickets to many Orlando attractions
Education assistance
And more…For more benefits information, view the UCF Employee Benefits Guide.
Company
University of Central Florida
University of Central Florida is an American public research university in Orlando, Forida.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$5.08MKey Investors
US Department of EnergyThe Duke Energy FoundationNational Institutes of Health
2024-09-17Grant· $1.4M
2024-09-17Grant· $0.07M
2022-03-14Grant· $3.6M
Leadership Team
John Buckwalter
Provost and Executive Vice President for Academic Affairs
Issa Batarseh
Director, Florida Power Electronics Center
Recent News
2025-12-11
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