IDEA Public Charter School · 17 hours ago
Executive assistant to CEO
Washington, DC
Full-time
Onsite
Mid Level
$55K/yr - $70K/yr
3+ years expIDEA Public Charter School is seeking an Executive Assistant to the CEO who will provide administrative, organizational, and project management support. This role involves managing the CEO's communications, tracking deliverables, ensuring compliance, and facilitating effective workflows to support the organization's strategic priorities.
Primary EducationSecondary Education
Responsibilities
Manage and organize the CEO’s email inbox to identify high-impact, time-sensitive, and strategic communications
Draft concise summaries of emails, reports, documents, and other materials to support efficient review and action by the CEO
Synthesize complex or lengthy information into clear, actionable briefs highlighting key issues, deadlines, and recommended next steps
Prepare draft responses, communications, or follow-up notes at the direction of the CEO
Develop and maintain systems for organizing information, correspondence, and reference materials to ensure easy retrieval and continuity
Develop and maintain a system to track requests, action items, and deliverables from the CEO and the CEO’s direct reports
Monitor progress on key initiatives and follow up to ensure work moves forward on time and to standard
Develop and maintain systems (e.g., trackers, calendars, dashboards) that provide visibility into deadlines, responsibilities, and status
Ensure timely preparation and submission of reports, materials, and deliverables as required
Identify, organize, and maintain a comprehensive calendar and tracking system for all organizational compliance requirements
Coordinate with internal staff to procure compliance-related documentation, reports, and submissions
Monitor deadlines and requirements to ensure full and timely compliance with all applicable external regulations
Provide regular status updates to the CEO on compliance progress, risks, and upcoming requirements
Exercise a high level of discretion and professionalism in handling sensitive and confidential information
Communicate clearly and effectively with internal stakeholders on behalf of the CEO when appropriate
Serve as a reliable point of coordination to ensure clarity, alignment, and follow-through on CEO-directed initiatives
Complete tasks and special projects at the direction of the CEO that increase capacity for strategic leadership
Support cross-functional coordination by ensuring information flows clearly and work is sequenced effectively
Qualification
Required
Bachelor's degree or combination of a high school diploma and experience
3+ years of experience in an executive support, operations, project management, or comparable role requiring high levels of discretion and organization
Demonstrated ability to manage multiple priorities, track complex workflows, and meet deadlines in a fast-paced environment
Exceptional organizational skills with strong attention to detail and follow-through
Strong written and verbal communication skills, including the ability to synthesize and summarize complex information clearly and concisely
Proven ability to anticipate needs, exercise sound judgment, and work independently with minimal direction
Proficiency with common productivity tools (e.g., Google Workspace, Microsoft Office, project management or task-tracking systems)
Benefits
Health
Dental
Vision
Retirement plans
Paid time off
Company
IDEA Public Charter School
IDEA Public Charter School prepares students with the academic, social, leadership, & occupational skills for post-secondary opportunities.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Brian L. Rahaman
Chief Executive Officer
Recent News
2025-06-11
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