INTEGRUS · 10 hours ago
Executive Assistant
Spokane, WA
Full-time
Onsite
Entry, Mid Level
$70K/yr - $85K/yr
2+ years expIntegrus Architecture is a Pacific Northwest design practice specializing in architectural and engineering services. The Executive Assistant provides high-level administrative support to the CEO and assists the Director of Finance and HR Manager, ensuring effective communication and coordination across the organization.
ArchitectureConstructionReal Estate
Responsibilities
Provide direct administrative support to the CEO, including calendar management, meeting coordination, travel arrangements, and preparation of agendas, presentations, and correspondence
Support the Director of Finance and HR Manager with scheduling, documentation, reporting, and special projects that may involve sensitive financial, personnel, or strategic information
Handle confidential and sensitive information with the highest level of discretion, professionalism, and ethical judgment
Attend meetings as requested to capture notes, track action items, and support follow-through, while maintaining strict confidentiality of discussions and decisions
Create, update, and maintain document templates and standardized forms to support consistency and efficiency
Provide final quality control review for executive and administrative documents prior to distribution
Serve as a central point of coordination for administrative workflows in the Spokane office
Assist with maintaining project files, executive files, and other office records
Coordinate maintenance and service of office equipment
Maintain strong communication and alignment with other Integrus offices to ensure consistency in administrative practices
Assist in developing and maintaining administrative procedures and documentation
Serve as backup support for the Receptionist as needed, ensuring continuity of front-desk coverage, professional visitor experience, and timely handling of calls and inquiries
Assist with interviewing, onboarding, and training of administrative or clerical staff as needed
Provide guidance and day-to-day support to administrative staff to ensure workloads are balanced and priorities are clear
Act as a collaborative partner to the HR Manager on people-related logistics, communications, and administrative processes
Manage office supply inventory and purchasing in coordination with Finance
Assist executives with special projects and firm initiatives
Support coordination of in-office events, meetings, and internal gatherings
Partner with the Marketing team to assist with firm events such as holiday parties and summer gatherings
Demonstrate a commitment to continuous improvement, proactively identifying opportunities to enhance administrative efficiency and executive support
Seek professional development opportunities to strengthen executive support, communication, and organizational skills
Perform other duties as assigned in support of executive leadership and firm operations
Qualification
Required
Exceptional verbal and written communication skills with a professional and executive-appropriate tone
Demonstrated ability to handle highly confidential information with discretion and sound judgment
Strong organizational skills with the ability to manage multiple, competing priorities in a fast-paced environment
High level of professionalism, reliability, and attention to detail
Proficiency with standard office and firm software, including Microsoft Word, Excel, Bluebeam, and similar tools
Ability to train and support others in administrative systems and processes
Strong interpersonal skills and the ability to collaborate effectively across leadership, teams, and offices
Bachelor's degree preferred; minimum of 2 years of college education with a focus on administrative, business, or office skills, plus 2 years of experience supporting executives or senior leadership; or 4 years of progressive administrative experience in an executive or senior leadership support role
Benefits
100% Employer paid insurance for staff, including medical, dental, vision, life, and disability.
3 weeks’ vacation
Sick leave
8 paid holidays
3 Personal “flex holidays”
FSA plan for medical, dependent care and transportation costs.
HSA employer contributions
401k retirement plan & match
Professional licensing and certification support
Company
INTEGRUS
Integrus is an architect firm that provides sustainability and comprehensive design solutions for healthcare and government projects.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Brian Carter
Chief Executive Officer
Company data provided by crunchbase