City of Phoenix · 5 days ago
Elections Administrative Specialist (Elections/Annexation Specialist II) - City Clerk
Phoenix, AZ
Full-time
Hybrid
Mid Level
$60K/yr - $103K/yr
3+ years expThe City of Phoenix is seeking a dedicated professional to join their team as an Elections Administrative Specialist. This role involves assisting in all phases of elections, preparing reports, processing documents, and providing training and supervision of election workers.
Government
Responsibilities
Providing effective support to voters, candidates, and committees for nomination, petition, and campaign finance filings
Monitoring the functionality of the Campaign Finance database applications
Updating the Elections website
Preparing legal advertising ads
Assisting with supervising Elections Annexation Specialists assigned to Early Voting and managing the Elections Voter Hotline
Performing campaign finance and early voting functions
Assisting in the testing and verification of system changes and enhancements
Reviewing administrative functions and preparing reports from Campaign Finance and Voter Information Systems
Reviewing and maintaining office and system procedures
Assisting as primary backup to operate the Early Voting equipment
Providing superior customer service to internal and external customers
Performing a physical inventory of Election Equipment and Supplies
Drafting concise and accurate written reports and Requests for Council Action in Legistar
Maintaining regular and reliable attendance
Qualification
Required
Three years of experience in interpretation and application of laws, rules, and regulations associated with holding local elections
College courses in business or public administration, real estate principles, business law or related field
Other combinations of experience and education that meet the minimum requirements may be substituted
All finalists for positions are subject to a criminal background check applicable to the department or position
Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage
Preferred
Experience working in an elections department within the last five years (not only working as a poll worker)
Experience in / with: Working in an election department within the last 5 years, not exclusively in a poll worker position
Supervising interns, volunteers, clerical and/or professional employees
Applying campaign finance regulations
Record keeping and data entry and searching in databases
Developing procedures and manuals
Creating and giving presentations to small or large groups
Bilingual in Spanish, written and orally
Proficiency in computer programs such as Microsoft Office
Benefits
Traditional pension with employer and employee contributions, click here for more details: Pension Information
401(a) and 457 plans with employer contributions
Choice of generous medical HMO, PPO, or HSA/HDHP plans
Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
Wellness incentive of up to $720 annually
Dental, vision, and life insurance options
Employer paid long-term disability
Free Bus/light rail pass
Tuition reimbursement program up to $6,500 per year
Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period
Federal Student Loan Forgiveness offered through Savi
Company
City of Phoenix
Phoenix is Arizona’s capitol and the sixth largest city in the United States, with more than 1.5 million residents and growing.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Ajay Joshi
Deputy Chief Information Officer
Brandie Reynolds
Assistant Chief Information Officer
Recent News
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