Canisius University · 7 hours ago
Administrative Associate
Buffalo, NY
Full-time
Onsite
Entry Level
$17/hr - $17/hr
2+ years expCanisius University is a Catholic and Jesuit institution committed to academic excellence and social justice. They are seeking an Administrative Associate to provide support to the Arthur O. Eve Higher Education Opportunity Program, assisting with various administrative tasks and acting as a point of contact for the department.
Higher Education
Responsibilities
Contribute to an inclusive office environment by demonstrating active listening, establishing relationships, and providing assistance to students and other members of the campus community
General office duties include answering phones, greeting visitors, scheduling appointments, maintaining office files, ordering office supplies, overseeing service of office equipment, and emailing communications
Prepare and maintain accurate student records
Assist with the department budget. Track program expenditures. Prepare budget forecast. Verify all expenditures against business office records. Maintain receipts for all expenses
Prepare monthly reports for the HEOP Director and Associate Director
Oversee finance actions, including direct pay requests, and CentreSuite (department VISA transactions)
Provide oversight of social media platforms by posting information about programs and events
Manage travel arrangements, program activities, staff/campus meetings, and workshops
Coordinate student textbook distribution in collaboration with the campus bookstore
Attend departmental meetings and develop a record of the meeting minutes
Compile information and assist with grant proposals/reports for submission to the New York State Department of Education
Prepare and distribute annual reports for schools, college administrators, and staff members
Provide support service reports for all program participants. Identify students who have not participated in any activities for the year. File reports in student folders
Supervise work-study students and/or graduate assistants
Assist with other projects as needed
Qualification
Required
High School Diploma or Equivalency
Demonstrated success in working as a member of a diverse team
Strong organizational skills and the ability to manage multiple and varied projects while meeting daily deadlines
Proficient in Microsoft Office, Outlook, Word, Excel, PowerPoint, and a willingness to learn new programs/systems
Must be eligible to work in the United States
Minimum 2 years of demonstrated administrative support experience is required
Preferred
Awareness of and commitment to addressing the needs of students from economically and educationally disadvantaged backgrounds preferred
Familiarity with educational opportunity programs or human services is preferred
Experience with data management and manipulation in Excel preferred
Experience with Banner and/or other learning management software preferred
Benefits
Comprehensive Insurance Benefits – Health, Dental, Vision, Life and Long-Term Disability available the first of the month after the employee’s date of hire
40 3(b) with Company Contribution – Plan for your future with confidence – contribution from the university is available after one year of employment
Paid Time Off – Includes vacation time, personal time, sick time, and paid holidays
Tuition Benefits – Available for full-time employees and their qualified dependents
Company
Canisius University
Canisius University is an higher educational institute.
501-1000 employees
H1B Sponsorship
Canisius University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (4)
2024 (4)
Funding
Current Stage
Late StageRecent News
2025-11-11
2025-04-12
2025-04-09
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