Florida Medical Clinic Orlando Health · 3 hours ago
Senior Academic Program Manager - PRN - St. Petersburg, Florida
St. Petersburg, FL
Full-time
Onsite
Mid, Senior Level
4+ years expFlorida Medical Clinic Orlando Health is seeking a Senior Academic Program Manager to lead one or more graduate medical education programs. The role involves overseeing academic program development, ensuring compliance with accreditation requirements, and managing various administrative functions related to residency education.
Health CareHospitalPsychology
Responsibilities
Provides leadership and oversight for the academic program development, data analysis and strategic planning for program(s) to develop and implement long term goals and objectives that align with the program(s)’s and institution’s mission and vision
Updates data for annual reports and programs accreditation review, consistent with the requirements of the ACGME, the specialty RRC and Graduate Medical Education
Demonstrates comprehensive and detailed understanding of national accreditation policies
Works with the Program Director to analyze institutional data and trends in residency education, preparing reports, and making recommendations for process improvement
Implements and updates departmental Policies and Procedures as needed
Actively participates with the program director(s) during the accreditation review or site visit as well as the continued accreditation process
Maintains the data elements, critical to the web-based accreditation data system (ADS), a resident management system for multiple residency/fellowship programs
Designs, develops and maintains data systems and ensures updates as Graduate Medical Education requirements change
Provides leadership and direction to the residents, fellows, medical students and administrative staff within the department(s). Ensuring that program(s) resources are effectively managed, and that program(s) execution is planned and monitored
Responsible for adherence, updates and dissemination of information for specialty program(s) handbook to ensure compliance with requirements and standards
Initiates the research, development and implementation of documentation systems to ensure accreditation standards and continuous accreditation for areas of responsibility are documented
Responsible for planning and oversees the coordination of the annual recruitment process/cycle for program(s); performs initial screening of residency applications for specialty Program Director(s), as well as scheduling of applicants for interviews
Oversees and coordinates all aspects of human resource functions for program trainees to include recruitment, onboarding, contract dissemination, orientation and residents/fellows offboarding at end of training
Manages and oversees the credentialing process for past and current trainees, ensuring compliance with all relevant regulations and institutional policies, and maintaining accurate and up-to-date records of credentials, certifications and training statuses
Establish processes and oversight for trainees’ procedure tracking, duty hours, and various requirements set forth by the accreditation boards and Graduate Medical Education office
Manages and facilitates the arrangement and proctoring of multiple national in-service examinations for multiple programs, ensuring adherence to standardized procedures and maintaining examination integrity, to include defined categories/ index cases/operative roles and requirements per PGY level
Oversees trainee board certification process for multiple programs. Monitors and ensures compliance with various board certification requirements for trainees, provides guidance on certification procedures, and coordinates with relevant certification bodies to support successful completion of certification applications and exams
Prepares, updates, renews affiliation agreements with other residency programs and sites annually or as needed
Create and track budgetary expenses including capital requests for multiple departments
Serves as the web site and program(s) social media content manager in accordance with the institutional and departmental policies
Prepare Medicare reports for IRIS reporting for hospital reimbursement
Operates with independent judgment on behalf of the Academic Program Director during their absence
Demonstrates problem-solving and decision-making abilities, organizational and coaching skills for residents and staff
Actively participates in competency-based program development and ensures formal curriculum requirements are met
Demonstrates professional behavior by exhibiting sound work habits, having thorough knowledge of hospital policies and procedures, and employing proper communication between multiple programs and departments
Participates in Regional and National Associations for the advancement of residency education, participates in accreditation planning sessions for national and regional conferences
Continually updates skills, knowledge and certification in specialties
Conducts literature reviews and research on changes in residency education, makes proposals to enhance residency education and documentation
Manages various human resources functions including hiring, work assignments, coaching plans, and performance counseling
Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards
Maintains compliance with all Orlando Health policies and procedures
Must possess strong communication skills, both written and verbal, as well as the ability to multitask and work collaboratively
Able to work comfortably in large and small teams as a facilitator and leader to said teams and multiple levels of accountability
Participates in Regional and National Associations for the advancement of residency education, participates in accreditation planning sessions for national and regional conferences
Continually updates skills, knowledge and certification in specialties
High degree of initiative and independent judgment
Assist with developing and ensuring completion of the trainee’s formative, summative, semi-annual and final evaluations
Promotes teamwork and provides a sense of leadership by participating in various integral committees within the Department, Graduate Medical Education and the System
Creates, monitors and disseminates trainee schedules and manages program(s) rotations throughout the year
Demonstrates a high level of understanding for MS Office (Excel, PowerPoint, and Word)
Adheres to accreditation and Graduate Medical Education requirements for maintaining trainee records
Exhibits the highest moral integrity, in adherence with the institutions core mission, when handling confidential information
Evaluates opportunities for learning resources in course content and design and develop skills labs for resident education
Coordinates alumni activities and/or communication
Oversees in collaboration with the program(s) clerkship director, medical student rotations, didactics orientation and completion of evaluations while students are rotating on program(s) services
Responsible for continuous quality and process improvement between programs and areas of responsibility by establishing measurement procedures in conjunction with the goals and objectives of the residency program
Develop networking contacts with other programs within the state and nationally
Ensures program(s) trainee competency conferences, committee meetings and didactics are scheduled
Maintaining a high degree of documentation for all educational requirements, creation and execution of program(s) action plans from said meetings and ensuring formal curriculum requirements are met
Qualification
Required
Bachelor's degree
Education may be substituted with 8 years directly related experience and/or equivalent combination of certification, training education and experience
Four (4) years previous experience in healthcare or education environment required
Must possess strong communication skills, both written and verbal, as well as the ability to multitask and work collaboratively
Able to work comfortably in large and small teams as a facilitator and leader to said teams and multiple levels of accountability
High degree of initiative and independent judgment
Demonstrates comprehensive and detailed understanding of national accreditation policies
Demonstrates problem-solving and decision-making abilities, organizational and coaching skills for residents and staff
Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards
Maintains compliance with all Orlando Health policies and procedures
Demonstrates a high level of understanding for MS Office (Excel, PowerPoint, and Word)
Exhibits the highest moral integrity, in adherence with the institutions core mission, when handling confidential information
Preferred
Certification Preferred C-TAGME Certification
Company
Florida Medical Clinic Orlando Health
Florida Medical Clinic Orlando Health is a multi-specialty clinic that provides area residents with a resource for the latest advances in patient care.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Erica C. Yeager-Lombard
CBO Training Manager
Erica Williams, CPC
CBO Coding Specialist I
Recent News
2025-10-16
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2022-04-08
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