Santa Barbara Neighborhood Clinics · 2 hours ago
ADMINISTRATIVE ASSISTANT
Santa Barbara, CA
Full-time
Onsite
New Grad, Entry Level
$23/hr - $25/hrSanta Barbara Neighborhood Clinics is seeking an Administrative Assistant who will provide a wide range of administrative and office support activities. The role involves managing schedules and communications for the Chief Quality Officer, Chief Medical Officer, and the Director of Nursing, as well as assisting in preparing for meetings and maintaining a digital filing system.
Health CareNon Profit
Responsibilities
Assists with administrative duties and completes a broad variety of administrative tasks that include:
Composing and preparing correspondence, fielding and prioritizing phone calls and voicemails, and assisting with and responding to emails and appropriately relaying important information promptly and clearly
Manage the calendars and various appointments for the CQO/CMO
Works closely and effectively with the CQO/CMO to keep them well informed of upcoming commitments and responsibilities, following up appropriately
Assists in preparing for meetings, including preparing meeting materials, keeping track of meeting progress and follow up items, managing meeting agendas, and taking meeting minutes
Files and retrieves documents, records, and reports required by CQO/CMO
Prepare, gather, and format information for internal and external distribution including writing memos, compiling data for reports, and editing, proofreading and standardizing documents
Create and maintain a digital filing system
Preparing presentations
Make travel and accommodation arrangements
The Administrative Assistant may be privy to sensitive or proprietary information and will maintain the utmost confidentiality and integrity
The Administrative Assistant may interact with vendors and community partners and will comport themselves professionally as a representative of the organization
Qualification
Required
High School diploma
Proficient knowledge of Microsoft Word and Excel
Excellent use of Microsoft Power Point and Adobe Acrobat
English grammar, spelling, and punctuation must be excellent
Follow verbal and written instructions accurately
Communicate effectively and professionally with a variety of people and provide accurate information, via phone, e-mail, and written communication
Work independently and complete tasks with minimal supervision
Pay attention to detail
Organize work and maintain accurate files and records
Use office equipment including copier, fax, and postage meter
Knowledge of Microsoft office required
Valid California driver's license
This position may be required to drive to various sites
This position will require automobile insurance
Preferred
AA Degree Preferred
Knowledge of Canva or other design software preferred
Company
Santa Barbara Neighborhood Clinics
SBNC provides high quality, comprehensive, affordable healthcare to all people, regardless of their ability to pay.
Founded in 1998
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase