The Springs Living, LLC · 7 hours ago
Senior Accounts Payable Specialist
Beaverton, OR
Full-time
Onsite
Mid, Senior Level
3+ years expThe Springs Living is a purpose-driven senior living organization seeking to hire a Senior Accounts Payable Specialist. This role is responsible for the full cycle of accounts payable functions, ensuring vendors are paid accurately and timely while maintaining company financial policies and procedures.
Elder CareHealth CareNursing and Residential Care
Responsibilities
Upload vendor invoices and Key 2 Purchase transactions into the accounts payable (AP) system and assign them to appropriate workflows for approval
Monitor invoice workflows to ensure timely approvals and final approve invoices as appropriate
Post approved invoices to generate payables and general ledger entries
Prepare and process check runs, including generating and mailing checks after approval
Record electronic payments and reconcile vendor statements monthly
Monitor AP aging reports and alert supervisor to long-outstanding items
Set up new vendors in the AP system, ensuring required documentation (W-9s, insurance certificates) is collected
Complete credit applications to establish new vendor accounts
Maintain and manage credit card programs as authorized
Provide professional customer service to vendors, internal teams, and community staff by resolving inquiries and discrepancies promptly
Perform AP-related month-end closing duties
Conduct quarterly and annual audits of vendor data for 1099 preparation
Maintain and improve AP policies and procedures, identifying and implementing process efficiencies
Become a subject matter expert and resource for AP-related systems
Keep supervisor informed of significant issues requiring attention or resolution
Maintain positive, professional relationships with residents, vendors, and staff
Perform other duties as assigned
Qualification
Required
Minimum 3 years of accounting experience, with strong emphasis on accounts payable required
Solid understanding of accounting principles and business processes
Knowledge of the AP cycle, including month-end closing procedures and financial statement impact
Strong analytical skills with the ability to interpret financial data, especially for capital projects
High attention to detail and accuracy in transaction processing and account reconciliation
Proficiency in Excel, including pivot tables and complex formulas
Ability to investigate and resolve invoice and payment issues independently
Skilled at managing multiple priorities and meeting deadlines in a fast-paced environment
Experience working cross-functionally with procurement, project management, and finance teams
Ability to identify and implement process improvements
Understanding of internal controls and approval processes related to expenditures
Excellent verbal and written communication skills for interacting with vendors and internal stakeholders
Preferred
Experience with CapEx processes and fixed asset management
Familiarity with capital vs. expense classifications
Benefits
Health insurance (includes zero co-pay for mental health counseling)
Dental insurance
Vision insurance
401(k) matching (6%)
Short-term and Long-term disability
Employee assistance program
Flexible spending account
Life insurance
Paid time off/Sabbatical
Professional development
On-site chiropractic care
Employee Wellness Platform
On-site gym
Discounted Gym Membership
Company
The Springs Living, LLC
Welcome to The Springs Living. Our mission is to change the way people think, feel, and experience senior living.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Fee Stubblefield
Founder & CEO
Bridget Kirkwood, SHRM-CP
Human Resources Business Partner
Recent News
2024-11-20
Senior Housing News
2023-12-25
Senior Housing News
2023-12-25
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