Nasdaq Entrepreneurial Center · 2 hours ago
Director of Operations
Palo Alto, CA
Full-time
Hybrid
Lead/Staff, Director/Executive
$85K/yr - $95K/yr
5+ years expNasdaq Entrepreneurial Center is dedicated to improving access and knowledge in entrepreneurship to advance economic progress for all. The Director of Operations is a senior leadership role responsible for ensuring operational excellence across finance, people operations, and administrative systems, while partnering closely with leadership and programs to strengthen financial oversight and streamline internal processes.
EducationNon ProfitProfessional Networking
Responsibilities
Oversee day-to-day financial operations in partnership with external accounting and audit teams
Lead preparation for the annual independent audit and Form 990 filing, ensuring accuracy, compliance, and timely submission
Manage the organizational budgeting process — from development through ongoing review and variance analysis
Support grant reporting and funder documentation, ensuring alignment between financial data and programmatic outcomes
Assess, improve, and maintain internal workflows and SOPs across departments
Manage and update organizational calendars, dashboards, and shared documentation to ensure consistent communication and accountability
Oversee software and system utilization (Teams, HubSpot, Slack, etc) for operational coordination
Plan and facilitate staff meetings, team offsites, and internal communications that align teams on strategic priorities
Serve as a key liaison for internal coordination, ensuring clarity on goals, timelines, and responsibilities across teams
Maintain a strong pulse on people operations, internal communication, and organizational health, proactively identifying gaps and improvement areas
Support staff culture initiatives that promote transparency, recognition, and collaboration
Partner with external manager training and organizational development partners
Partner with the CEO to prepare board packets, presentations, and compliance reports
Support audit and finance committee coordination, ensuring documentation and meeting materials are delivered on schedule
Track organizational performance metrics for CEO and board review
Ensure audit, finance committee, and board materials are delivered on schedule with clear ownership and follow-through
Serve as the operational integrator across departments, ensuring priorities, capacity, and execution remain aligned as the organization scales
Support organizational planning and special projects that require cross-team collaboration
Lead or co-lead selected strategic initiatives to streamline operations and strengthen enterprise readiness
Build institutional knowledge and scalable operational frameworks to support organizational growth and readiness
Qualification
Required
5+ years of experience in operations, finance, or organizational management supporting small to mid-size teams
Strong understanding of nonprofit fiscal compliance including Form 990, annual audits, and grant reporting
Proven ability to develop and manage budgets, analyze financial data, and communicate results clearly to diverse stakeholders
Excellent organizational and project management skills, with comfort managing across multiple workstreams
Demonstrated experience improving systems and creating structure in growing organizations
Exceptional communication and facilitation skills; able to lead meetings and foster alignment
Proactive problem-solver with high integrity, discretion, and accountability
Benefits
401k
Health
Dental
Vision
PTO
Professional development
Company
Nasdaq Entrepreneurial Center
The Nasdaq Entrepreneurial Center is designed to educate, innovate and connect aspiring & current entrepreneurs. It is a sub-organization of Nasdaq.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Celena Aponte
VP Strategy & Business Development
A
Ana Lucia Buckman
LP PartnerLP
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