La Crosse County · 14 hours ago
ADMINISTRATIVE ASSOCIATE - UW EXTENSION
La Crosse, WI
Full-time
Onsite
New Grad, Entry LevelLa Crosse County is looking for an Administrative Associate to support their Extension Office with outreach, youth programming, and marketing. The role involves performing skilled technical and secretarial functions, assisting with educator programming, creating marketing materials, and managing social media content.
GovernmentInformation TechnologyPublic Relations
Responsibilities
Demonstrates self-leadership, seeks out opportunities for personal growth and development, accepts feedback and demonstrates ability to learn and apply
Shares ideas and demonstrates respect, humility, honesty, and open-minded thinking
Demonstrates flexibility, acceptance of change and emotional intelligence. Takes initiative and demonstrates the ability to think critically and strategically
Participates as a contributing member of the team and brings authentic self to discussions regarding all aspects of the work
Demonstrates ability to build and maintain effective relationships
Contributes positively to an inclusive workplace
Assists with the development, planning, organization and implementation of creative programming to 4-H youth and families
Creates digital and print publicity materials to promote and advertise programming using desktop publishing and graphic design skills
Shares ideas and demonstrates respect, humility, honesty, and open-minded thinking
Demonstrates flexibility, acceptance of change and emotional intelligence
Assists with the set-up, coordination, and take down of programs including moving chairs, tables and podiums as well as setting up AV equipment
Creates press releases and maintains contact with media sources
Creates, manages, and monitors social media and website content regarding 4-H and Extension programming
Demonstrates self-leadership, seeks out opportunities for personal growth and development, accepts feedback and demonstrates ability to learn and apply
Duties include answering phones, waiting on customers, and performing a variety of clerical functions such as, but not limited to, ordering educational publications, setting up filing systems, documentation and handling bulk mailings, formatting and updating databases
Assists in greeting program guests, making program introductions and evaluating programs
Develops mailings and newsletters and maintains department website
Tracks monetary transactions for Wildlife Damage and Claims and 4-H programs, performs monthly and annual reimbursement process between county, DNR, UW-Madison, and 4-H
Coordinates and manages budget with educators and county staff including mileage and expense reimbursements, purchasing, program funding, and postage from UW-Madison. Manages with revenue deposits, accounts payable, and budgetary tasks in the County’s financial system
Serves as liaison between Area 13 Director and county personnel regarding new hires, terminations, IT management, and inventory
Performs advanced word processing with above-average proficiency. Keeps program statistics, records, and files
Takes initiative and demonstrates the ability to think critically and strategically
Participates as a contributing member of the team and brings authentic self to discussions regarding all aspects of the work
Demonstrates ability to build and maintain effective relationships. Contributes positively to an inclusive workplace
At times acts as office secretary and receptionist, types and drafts office correspondence, memos and reports, including confidential material. Attends meetings and types and maintains committee minutes as necessary. May be a representative for the office as necessary
Performs desktop publishing for layout, design, and graphic work on programs, agendas, brochures, newsletters and reports
Compiles, prepares and analyzes program information with Educators for evaluation, reports and educational purposes
Manages registrations for Extension education programs, including receiving and recording payments and creating a complex Excel spreadsheet with macros and hyperlinks as new programs are offered, and uses database management software daily
Understands and operates under University of Wisconsin policies/procedures relative to budget, faculty policies, University structure and operational procedures, as well as with established County and departmental policies, and County partnership agreements
Coordinates and manages virtual meetings and programming
Maintains customer-service focus, dedicating self to meeting the expectations and requirements of internal and external customers, establishing and maintaining effective relationships
Employee is expected to report to work when scheduled, with minimum use of sick leave
In this public service position, employee is required to be courteous, cooperative and respectful at all times, with the public and clients. Also establishes and maintains a courteous, cooperative and respectful working relationship with other employees, supervisors and public officials
Physical demands: Sits at desk, uses hearing, near vision and fingering for typing, computer keyboarding, word processing, calculators or other office machines. Uses oral communication with clients, callers, and department staff. Sits, stands, bends, reaches, and moves about the office intermittently throughout the day. Lifts files and other office materials. Sets up and clean-up chairs and tables and other program materials. Will travel to other locations to work
When required by the educator, may assist with conducting instructional programming
Reflects time management skills by effectively and efficiently setting priorities and meeting deadlines such as the timely publishing of newsletters, minutes, education program and promotional materials
Adheres to the statement of values and guidelines set by UW-Extension. Sets goals for personal growth and development
May utilize County financial system to receive money, prepare receipts, record information and prepare reports to be used in operation reviews and audits
Qualification
Required
High school diploma or equivalent is required; preference given for related post-secondary education
Demonstrated competency with design of marketing materials
Previous experience working directly with the public of all ages
High level of computer skills in Canva and Publisher or related graphics software, MS Word, Excel and Adobe Acrobat
Excellent organizational skills
Previous experience in developing and/or promoting library programming
Strong preference for training and/or experience working in public libraries
Preference for a background in marketing or public relations
Must display characteristics of ambition, imagination and creativity, as well as an interest in lifelong learning, professional development and career-related learning
Will be expected to attend programming events which will include evenings and Saturdays
Demonstrated competency and experience using computers: performing routine and advanced word processing, desktop publishing, financial spreadsheets
Company
La Crosse County
La Crosse County is a government organization that offers economic development, financial assistance, and land information services.
Founded in 1851
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase