The Global Search Company · 1 day ago
Supply Chain Assistant KSA
MENA
Full-time
Onsite
Entry, Mid Level
2+ years expThe Global Search Company is a well-established retail and consumer goods business seeking a Supply Chain Assistant to support its Order Flow & Shipping function. This hands-on role is ideal for candidates with experience in order management, supplier coordination, and shipping administration, playing a critical role in ensuring smooth order processing from supplier confirmation to warehouse receipt.
Staffing & Recruiting
Hiring Manager
Moe Hoss
Responsibilities
Issue purchase orders to suppliers following confirmation from buying teams
Review proforma invoices (pricing, MOQ, product details) and flag discrepancies
Send order confirmations for seasonal and replenishment orders
Maintain and update order flow and inbound tracking files
Follow up on QC completion and secure approval to ship
Coordinate with warehouse teams to obtain receiving reports and close orders
Support inbound shipment coordination with freight partners
Track shipments and update delivery timelines
Manage courier bookings (DHL, Aramex, SMSA or similar)
Collect, track, and distribute shipping documents (BL, AWB, invoices, packing lists)
Raise supplier payment requests (deposit and balance) in line with agreed terms
Share bank slips with suppliers and follow up on payment status
Request customs duty payments upon receipt of clearance documentation
Support claims for shortages or damages where applicable
Provide rolling supplier payment projections to the line manager
Liaise daily with suppliers, buyers, finance, shipping, and warehouse teams
Proactively chase timelines and escalate risks to delivery or go-to-market dates
Share weekly order flow trackers with internal stakeholders
Qualification
Required
2–5 years' experience in supply chain, order management, logistics, or shipping coordination
Hands-on experience with POs, order trackers, shipping documents, and courier bookings
Comfortable working with Excel-based trackers and ERP/order management systems
Strong follow-up skills and confidence communicating with suppliers and internal teams
Organised, detail-driven, and able to manage multiple orders simultaneously
Preferred
Experience in retail, fashion, FMCG, or import-driven environments is highly desirable
GCC / KSA experience is a plus, but not essential
Company
The Global Search Company
The Global Search Company is positioned to be a one stop shop for all your Retail and Hospitality recruitment needs.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase