ZealTech · 15 hours ago
Administrative Assistant II / Executive Assistant
Los Angeles, CA
Contract
Onsite
Entry, Mid Level
2+ years expZealTech is looking to hire two administrative professionals for their client location in Los Angeles, CA. The roles include providing administrative support to management staff and high-level executive support to the Vice President, requiring strong organizational skills and attention to detail.
ConsultingInformation ServicesInformation TechnologyManagement ConsultingStaffing Agency
Hiring Manager
Rajesh Ganesan
Responsibilities
Provide administrative support including typing, filing, copying, scheduling, and reports
Coordinate meetings (room setup, materials, attendance confirmation, minutes)
Manage invoices, expense reports, timecards, and office supplies
Prepare presentations, reports, and correspondence
Serve as site contact for phones and voicemail systems (basic troubleshooting and IT coordination)
Maintain documentation related to licensing, permits, and compliance
Represent management at meetings as needed
Perform other related administrative duties as assigned
Coordinate executive schedules, appointments, meetings, and travel
Prepare correspondence, reports, presentations, and meeting minutes
Assist with budget preparation, monitoring, vouchers, and expense reports
Manage contracts and related administrative documentation
Coordinate special meetings, press conferences, and events
Handle executive communications and follow-ups
Work independently on assigned projects
Support the Vice President as needed
Qualification
Required
High School Diploma or equivalent required
2+ years of administrative experience in an office environment
Strong written and verbal communication
Proficiency in Microsoft Word, Excel, PowerPoint, and Visio
Excellent organization, time management, and multitasking skills
High attention to detail and professionalism
Ability to work independently and problem-solve routine issues
5+ years of progressively responsible administrative or executive assistant experience
Accurate typing speed of 45–50 WPM
Excellent writing, communication, and organizational skills
Strong discretion and confidentiality handling
Advanced computer and office administration skills
Professional demeanor with strong customer service skills
Preferred
Associate's Degree preferred
Prior healthcare experience preferred
Strongly preferred: Ability to speak, read, and write in English, Spanish, and Chinese
Associate's or Bachelor's degree in Business Administration preferred (or equivalent experience)
Company
ZealTech
ZealTech is a leading technology provider for onsite project consulting, staffing and IT solutions.
11-50 employees
H1B Sponsorship
ZealTech has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (7)
2024 (7)
2023 (3)
2022 (7)
2021 (18)
2020 (9)
Funding
Current Stage
Early StageCompany data provided by crunchbase