Tucker Parker Smith Group (TPS Group) · 9 hours ago
Administrative Assistant
San Rafael, CA
Full-time
Hybrid
Mid Level
$30/hr - $30/hr
4+ years expTucker Parker Smith Group is a leading biopharmaceutical company seeking an experienced Administrative Assistant to support the People Leadership Team and broader People Operations function. This role combines administrative support with HR operations, payroll coordination, and on-site event support, requiring a detail-oriented and organized individual.
Staffing & Recruiting
Responsibilities
Process and submit expense reports for the People Leadership Team using the expense reporting platform (e.g., Concur); research and resolve discrepancies
Coordinate meetings using Outlook and Teams, including scheduling with internal and external stakeholders and managing logistics
Serve as a primary administrative point of contact for People Team operations and employee requests
Support special projects and ad hoc initiatives, including preparation of presentations, spreadsheets, reports, and audits
Perform general administrative duties and projects as assigned
Complete and maintain electronic Form I-9s for new hires in compliance with federal regulations, including audits and timely re-verifications
Support onboarding activities for new hires using an applicant tracking system
Administer the Education Reimbursement program, reviewing requests for policy compliance and submitting approved payments to Payroll
Audit and generate bi-weekly payroll reports; prepare documentation for Accounts Payable, including invoice review and submission
Maintain the U.S. Benefits intranet page, ensuring content is current and accurate
Develop and distribute wellness-related content and coordinate cross-functional wellness campaigns
Support on-site events (e.g., community lunches, wellness fairs, flu shot clinics, service events) and serve as an on-site point of contact for vendors and Security
Collect, process, scan, and route HR- and Benefits-related mail and documentation via SharePoint or to appropriate stakeholders
Qualification
Required
Minimum of four years of experience in an Administrative Assistant or similar support role
Advanced proficiency in Microsoft Outlook and Teams
Strong working knowledge of Microsoft Excel, Word, and PowerPoint
Experience with Concur, Jobvite, Oracle HCM, SharePoint, Viva Engage, and Canva
Prior experience supporting HR functions
Experience in the biotech or pharmaceutical industry
Benefits
Education Reimbursement program
Company
Tucker Parker Smith Group (TPS Group)
The Tucker Parker Smith Group ( TPS Group), is a professional recruiting and staffing firm.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Brian Smith
Co-Founder & Managing Partner
N
Nichole Tonning-Smith
Co-Founder & Chief Operations Officer
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