Lehigh Carbon Community College · 1 day ago
PT Office Assistant to the Board of Trustees and President’s Office
Schnecksville, PA
Full-time
Onsite
Mid Level
3+ years expLehigh Carbon Community College is seeking an Office Assistant to support the President’s Office and the Board of Trustees. The role involves coordinating meetings, maintaining communication with board members, and managing documentation and correspondence.
Higher Education
Responsibilities
Serves as Assistant Secretary to the Board of Trustees at the will of the Board
Oversees the timely coordination and execution of Board of Trustees and Committee meetings, retreats, and special events
Maintains communication and provides support to members of the Board of Trustees
Monitors and maintains Board of Trustees web pages and portal
Assists with scheduling meetings for President
Attends monthly Board of Trustees and committee meetings and ensures that the minutes are appropriately recorded, transcribed, posted, and distributed
Prepares electronic agenda packets for Board of Trustees meetings, committee meetings, retreats, and other meetings/events as deemed necessary
Maintains minute books for Board of Trustees and committees, including resolution binder and index
Originates and distributes draft Board and committee agendas for review by staff and committee chairs
Creates electronic surveys for routine and non-routine trustee functions
Processes incoming and outgoing mail, distributes to appropriate responder, and drafts correspondence
Receives and processes confidential information
Prepares vouchers for payments and processes monthly expense reports
Assists with preparation for regular meetings and events for President, when necessary
Assists in preparation and distribution of internal and external communications
Maintains electronic and paper filing systems for President’s Office and Board of Trustees for accurate information storage and document retrieval
Assists with arrangements for Commencement pertaining to trustee and administration participation and involvement
Ongoing updating of Board, committee, and college listings
Coordinates orientation process for onboarding new trustees
Responsible for maintenance of archives for Resolutions and Minutes of the Board
Maintains contact lists
Maintains operations manual for Board of Trustees procedures
Orders office supplies for President’s Office
Carries out special projects and other duties as may be assigned
Qualification
Required
Associate degree from an accredited institution of higher education or equivalent work experience
High school diploma or equivalent
Act 153 Clearances (Act 34 PA Criminal Background, Act 151 PA Child Abuse History, Act 114 FBI Clearance Fingerprinting)
Minimum of three years of secretarial experience with high-level executive
Diplomacy and discretion skills of a professional secretary
Excellent written and oral communication skills, judgment, initiative, and tact
Strong word processing, proofreading, and organization skills
Must have a strong knowledge of MS Office, including Word, Access, and Excel, Google Apps, Adobe Acrobat, Zoom. Good command of grammar
Must possess a high level of the following work skills and behaviors: teamwork/cooperation, initiative, customer service, and commitment to continuous professional growth in skills and knowledge
Preferred
Bilingual (Spanish)
Company
Lehigh Carbon Community College
Lehigh Carbon Community College is a school in Schnecksville.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Josh Mitchell
Chief Information Officer
Recent News
Government Technology US
2025-06-19
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