Zetec · 14 hours ago
Administrative Assistant II
Snoqualmie, WA
Full-time
Onsite
Mid Level
$24/hr - $28/hr
3+ years expZetec is a global leader in nondestructive testing (NDT) with over 50 years of experience. The Administrative Assistant II role involves providing general administrative support, including HR functions, and ensuring efficient office operations while representing the company positively.
ElectronicsMachinery Manufacturing
Responsibilities
Professionally, efficiently, and positively represent Zetec by welcoming visitors, vendors, candidates and supporting employee requests
Maintains the visitor sign in, building access, and badging process
Answers the company phone and routes calls
Primary contact for cafeteria maintenance and service vendors
Responsible for ensuring min/max stocks for office supply room, lunchroom/small breakroom, and coffee supplies
Process invoices and checks. Receives, sorts, and distributes company mail
Responsible for coordinating meals for meetings as needed, coordinating travel arrangements, and preparing employee visas
Supports employee travel with hotel, flight, and meeting planning (as necessary), including but not limited to, negotiating company rates
Filing, laminating, and data entry projects as assigned
Ensure common areas of Zetec are presentable (conference rooms, reception area, lunch and break rooms, etc.)
Use IT-related systems (HRIS, IFS, SharePoint, Outlook, Excel) to ensure timely and accurate data; troubleshoot questions
Serves as a liaison between HR and employees by providing answers to employee questions timely and accurately
Lead talent acquisition (recruiting) efforts. With oversight will lead the full cycle recruiting; from posting jobs, coordinating interviews, preparing and making offers, facilitating negotiations, deploying pre-employment contingencies, and scheduling on-site onboarding
Updates, coordinates and delivers new employee orientation and onboarding
Ensure first day new hire documents and communications are timely and coordinated after offer letter is accepted (including assisting with onboarding/I9 verification, new employee announcements, file set up, ordering business cards as needed, etc.)
Oversee employee awards and recognition program, including but not limited to maintaining the gift selection inventory, employee gifts, etc
Assist in preparing and tracking annual HR budget in relation to company events
Able to act and support HR initiatives
Oversee and participate as a team member for employee programs, company events, and initiatives as assigned (e.g., service awards, employee meetings, employee survey, SharePoint, org chart, employee newsletter, etc.)
Supports all company events including but not limited to: EAC events, Birthday Breaks, Company Meetings, etc
Prepare internal employee communications on employee events and marketing materials including the weekly Zetec Blast and Quarterly Newsletter
Maintain and regularly update employee message boards and internal information screens
Document workflow to create and maintain procedures
Other duties as required in support of the department and the company
Qualification
Required
Strong work ethic with a positive, can-do attitude
Excellent customer service and interpersonal skills
Basic knowledge of general HR policies and practices and able to learn local, state and federal employment laws
Basic experience with the talent acquisition (recruiting) full life cycle
Able to maintain a high level of confidentiality
Ability to keep company-related data and information confidential and secure and to use discretion on a need-to-know basis
Experience scheduling meetings, hotels, flights, etc
Administrative experience working with all levels of management
Experience working in an office environment and managing multiple interruptions
Desire to have fun at work, energy for events and engaging with employees
Effective and professional communication skills - written, oral, and interpersonal
Ability to multi-task, work independently, accurately, and effectively manage time and meet deadlines
Ability to work proactively and positively with minimal direction with internal and external customers
Detail oriented and a desire for successful outputs
Ability to exercise good judgement, tact and diplomacy and accept feedback when interacting with employees, managers, and customers
Demonstrated project management, prioritization, and organizational skills
Able to problem solve creatively and confidentiality and meet deadlines
Respond positively to change/changing priorities
Strong computer literacy including user-level experience with Microsoft Office suite (Word, Excel, Outlook, Power Point, Publisher and SharePoint)
User-level experience with Canva and AI
High School Diploma required
Three (3) years or more years of demonstrated administrative experience in a professional office environment strongly desired
Ability to read, write, speak and understand English
Preferred
AA or equivalent years of experience preferred
Prior HR support experience preferred
Dayforce experience preferred
Certified Notary Public desired
Ability become a certified Notary Public within 180 days of employment
Benefits
Comprehensive benefits package of medical, prescription drug, dental, vision, life & AD&D insurance
401(k) + company match
Short-term/long-term disability
10 days of vacation (and increases over time)
8 paid holidays along with 3 floating holidays to use at your leisure
Accrued sick leave
Paid volunteer time
Tuition assistance
Team participation stipends
Company
Zetec
ZETEC is a global leader in nondestructive testing (NDT) solutions for the critical inspection needs of industries the world counts on, including - - Power Generation - Oil and Gas - Aerospace - Automotive - Maritime - Military - Rail - Heavy Industry and Manufacturing We serve as a single source for high-performance solutions in both eddy current and ultrasonic technologies.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Wesley Hunter
CMO
Recent News
2023-12-26
2023-12-26
Company data provided by crunchbase