University of Minnesota · 6 hours ago
PEAK Accounts Payable Specialist I
Minneapolis, MN
Full-time
Hybrid
Entry Level
4+ years expThe University of Minnesota is among the largest public research universities in the country, and they are seeking an Accounts Payable Specialist I to support the Financial Operation Center department within the Controller’s Office. The role involves performing general and routine accounts payable activities, ensuring timely support for Resource Responsibility Centers, and collaborating with finance professionals and suppliers.
EducationHigher EducationUniversities
Responsibilities
Under general supervision, process payments to suppliers: For a portfolio of RRCs, receives and uses information from service requests to prepare and process payments
Conducts research and uses information and requests received to complete the entry of vouchers into the Enterprise Financial System (EFS) accounts payable module
Conducts research and uses information and requests received to process check requests and special handling of checks, invoice digitization and documentation, internal sales, receiving against purchase orders as needed, and payment reconciliation
Conducts research and uses information and requests received to process expense reports in the Expenses module of EFS only in those cases allowable by policy and the supporting guidance from the Tax Management Office
Collaborates with accounts receivable specialists to process process transactions related to returned goods and credit memos
Reviews service requests for vouchers and expense reports and identifies and resolves complex irregularities
Identifies transactions, policy, or system challenges that require escalation to ensure successful resolution and accurate transaction entry
Understands, explains, interprets, and applies university accounts payable policy to various and complex scenarios
Review and analyze service requests submitted by departments using experience or knowledge base, evaluate application of chartstrings, and ask clarifying questions in order to complete the transaction
Works with Requesters to collect supporting documentation and completes check requests, special handling requests, payment forms and other supporting documentation as defined by policy
Works with Requesters to make requests to change / update the supplier file
Monitors transactions created to ensure the activity is fully processed, routed through the approvals process, addresses exceptions from match processes, and ensures budget exceptions are monitored and addressed
Ensures supporting documentation is provided or created, such as receipts for PCard activity and invoices or check request forms for supplier payments
Review and analyze spreadsheets submitted and process for mass transaction upload
Review, analyze, and process moderately complex service requests containing multiple invoices and/or multiple suppliers
Runs reports and provides support to FinOps colleagues to ensure expense reports are entered correctly, system errors or exceptions are identified and addressed, and non-standard discrepancies are mitigated
Collaborates with accounts receivable specialists to process unallowable expense transactions as needed (PCard-related)
Supports the strategy of the Finance Operations Center by assisting in the production and review of supporting data. May include analysis of financial data, ITSM data, and other sources
May support the preparation of ad hoc financial reports to support portfolios of RRCs
Runs and maintains reports from systems such as TeamDynamix and the Enterprise Financial System to support their FinOps team and lane in daily operations including but not limited to PCards ready to reconcile
May provide content to training manuals and procedures for the Finance Operations Center
Identifies and participates in opportunities for cross-training across Finance Operations Center functions to maintain adequate coverage of all functions
Completes professional development, education, and training activities, consistent with managing the responsibilities of the position. Completes continued learning and development appropriate to work duties and for the pursuit of individual, unit, and institutional success
Participates in staff development based on individual need including ongoing skills training, DEI development, professional learning, service & scholarly activity, and engagement & well-being
As an individual contributor, models UMN dedication to crafting an inclusive work environment and encouraging a caring culture
Other duties as assigned
Qualification
Required
BA/BS degree or a combination of related education and proven work experience equal to four years
Ability to interact with standard technology platforms (e.g., chat, word processing, data entry, email, internet browsing)
Ability to run reports, understand data, and make recommendations based on analysis of data
Ability to find solutions to modestly technical or operational problems
Ability to work both independently and in a team environment
Ability to detect problems and report information to appropriate personnel
Ability to communicate clearly and concisely in both written and verbal settings
Preferred
Knowledge of university policies and procedures involving accounts payable
Experience in a public accounts payable setting
Company
University of Minnesota
University of Minnesota is an educational institution that offers master's and doctoral degrees in medicine, law, and engineering fields.
10001+ employees
H1B Sponsorship
University of Minnesota has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (298)
2024 (240)
2023 (289)
2022 (215)
2021 (201)
2020 (185)
Funding
Current Stage
Late StageTotal Funding
$97.08MKey Investors
American Academy of Orthopaedic SurgeonsNational Science FoundationU.S. Environmental Protection Agency
2023-12-01Grant· $0.03M
2023-05-04Grant· $20M
2023-04-13Grant· $10M
Leadership Team
Shane Stennes
Chief Sustainability Officer
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