Aurora Health Care · 3 hours ago
Administrative Assistant Sr. - Pulmonary Clinic
Milwaukee, WI
Full-time
Onsite
Senior Level
$26/hr - $39/hr
5+ years expAurora Health Care is seeking a Senior Administrative Assistant for their Pulmonary Clinic. The role involves scheduling appointments, managing communications, performing word processing tasks, and coordinating administrative details for special projects while maintaining confidentiality and supporting the needs of the clinic.
Health Care
Responsibilities
Schedules, maintains, and prioritize a calendar of appointments, meetings, and travel. Plans and organizes the administrative aspects such as agenda preparation, site selection, food/beverage selections, audio-visual arrangements, and document development
Answers, screens, and initiates telephone calls and greets visitors providing procedural information and answering inquires related to operational and substantive matters. Resolves problems and prioritizes needs requiring in-depth knowledge of policies and procedures
Performs a variety of moderately complex word processing such as creating/drafting correspondence, memos, and documents from rough draft, under verbal instruction, or independently. Makes decisions on format and layout and edits for accuracy and consistency of data. Compiles supportive graphics, reports, or statistical data
Creates reports under general instruction and displays data to support needs, generates existing reports, and distributes reports as needed
May present administrative materials, reports, and information to a group of individuals
Establishes and maintains filing systems for records, files, and documentation. Maintains confidential materials and records
Opens, reads, and prioritizes mail, and department documents initiating return correspondence as appropriate
Performs independent research and compiles, analyzes, and summarizes information from a variety of sources to support administrative needs
Coordinates the administrative details of special projects and assignments by compiling, analyzing, and preparing data/documents. Operates and maintains office equipment (fax, printer, photocopier) and may order office supplies
May act as a resource to other clerical staff such as answering questions on processes/procedures and providing training
Qualification
Required
High School Graduate
Typically requires 5 years of experience in providing administrative support
Ability to effectively manage time and priorities
Demonstrated ability to maintain a high degree of confidentiality
Ability to prioritize office workflow and make effective administrative decisions to increase efficiency, accuracy, and productivity
Ability to take initiative to develop correspondence as appropriate, and independently problem solve on office related issues
Demonstrated ability to tactfully and effectively communicate (written and verbal) with a variety of individuals and highly visible customers/leadership
Computer Skills: Must be proficient in the use of the Microsoft Office (Excel, PowerPoint and Word) or similar products
Demonstrated ability to create and compile simple to complex documents, reports, graphs/charts, and presentations
Ability to manage data systematically
Demonstrates organizational ability, and attention to detail and accuracy
Must operate all equipment necessary to perform the duties of the job
Must be able to sit, stand, and walk for prolonged periods of time in order to complete required word processing, filing, photocopying, distribution of materials and other related functions
Must be able to continuously use a keyboard
Occasionally lifts items weighing up to 20 lbs
Must have functional speech, vision, and hearing
Must be able to concentrate on minute detail with frequent interruptions
Must be capable of typing, writing, and data entry for prolonged periods of time
Company
Aurora Health Care
At Aurora Health Care, helping people live well is what drives us – it’s our purpose and what we do every day.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Kristie Geil DNP, RN, CENP
Area VP/CNO Aurora Health Care, South Wisconsin, VP/CNO Aurora Medical Center Kenosha
Carla LaFever
Chief Clinical Services Officer
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