Virginia Tech · 5 hours ago
Executive Assistant to the Office of the VP for Finance
Blacksburg, VA
Full-time
Onsite
Mid Level
$68K/yr - $75K/yrVirginia Tech is a comprehensive land-grant institution dedicated to knowledge, discovery, and creativity. The Executive Assistant will support the Office of the Vice President for Finance and Chief Financial Officer by providing exceptional administrative assistance, managing calendars, and coordinating projects and communications for the leadership team.
EducationHigher EducationUniversities
Responsibilities
Provide sophisticated calendar management for the vice president and other members of the division's leadership team
Complete a broad variety of administrative tasks that facilitate the vice president’s and leadership team’s ability to effectively lead the organization
Organize meeting materials
Coordinate travel & expense arrangements
Anticipate leadership needs, proactively solve problems, and handle issues independently as necessary
Manage all incoming and outgoing correspondence and phone calls; screen and route calls and correspondence to appropriate personnel when necessary or appropriate to ensure efficient use of the vice president’s and assistant vice president’s time
Act as a liaison and provide support for university events/programs/initiatives with broad and external impact
Conducts the activities of the office in a professional, organized, and efficient manner, handling confidential and sensitive matters with utmost discretion
Support divisional leadership engagement and outreach efforts with broad and external impact
Coordinate projects and provide support to key office initiatives such as the fellowship and internship programs, administration of searches, and coordination of ad-hoc projects
Assist with other projects/initiatives/duties as assigned for the overall benefit of the division
Qualification
Required
Bachelor's degree in a relevant field or applicable combination of education, training, and/or experience
Expert proficiency with Microsoft Office and desktop publishing software
Exceptional organizational skills and impeccable attention to detail
Strong verbal and written communication skills
Experience in drafting and editing correspondence, reports, and error-free documents in a timely manner
Strong proofreading skills
High degree of professionalism in dealing with diverse groups of people, including board members, senior executives, staff, community leaders, donors, and funded partners
Demonstrated ability to work collaboratively in a team atmosphere; demonstrated discretion and a high level of integrity with confidential information, and use of sound judgment in decision making
Demonstrated ability to make appropriate, informed decisions regarding priorities and available time
Demonstrated ability to complete a high volume of tasks and projects with little or no guidance
Demonstrated ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
Demonstrated ability to be self-directed, take ownership of the position, and conduct the activities of the office in a courteous and efficient manner
Willingness to switch gears at a moment's notice
Preferred
Significant executive support experience, including supporting C-level executives
Working knowledge of university organizational structure, policies and procedures, and governance system
Proficiency with Microsoft Office Suite (Excel, Outlook, PowerPoint, Word)
Knowledge of financial and procurement systems (e.g., Banner, Chrome River, HokieMart)
Experience working with important external constituencies such as legislators, and leaders in government, business, and the community
Customer service experience
Experience in event management
Experience working in an inclusive and collaborative environment
Certified Administrative Professional or equivalent
Company
Virginia Tech
Virginia Tech is a public research university that offers a range of academic programs and conducts research across various fields.
Founded in 1872
5001-10000 employees
H1B Sponsorship
Virginia Tech has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (254)
2024 (146)
2023 (124)
2022 (196)
2021 (92)
2020 (81)
Funding
Current Stage
Late StageTotal Funding
$24.09MKey Investors
Virginia Innovation Partnership CorporationNational Institute of Food and AgricultureAppalachian Regional Commission
2025-01-16Grant
2024-06-26Grant· $0.59M
2024-02-15Grant· $0.45M
Leadership Team
S
Steven McKnight
Vice President for Strategic Alliances
David Raymond
Associate Vice President for Security and Identity
Recent News
The Morning Call
2026-01-22
2026-01-06
Company data provided by crunchbase