Montgomery Parks · 20 hours ago
Administrative Assistant III (15061, Grade H6)
Greenbelt, MD
Full-time
Onsite
Mid Level
$63K/yr - $84K/yr
4+ years expMontgomery Parks is seeking an Administrative Assistant III to join their PACE team. The successful candidate will provide administrative and clerical support, manage executive calendars, and ensure effective communication within the division.
OutdoorsParksRecreation
Responsibilities
Prepare meeting agendas, briefing packets, talking points, and background materials
Coordinate executive calendars, schedule meetings, and manage associated logistics
Serve as liaison between the Division Chief and division/unit managers
Manage all aspects of the administrative process associated with the review and approval of studies, agenda items, technical and administrative reports and correspondence, including proofreading and editing copy for grammar, punctuation, and spelling errors, and for adherence to the Department’s standardization manual within the required mandatory timeframe
Under general supervision, provide administrative and clerical support to the division chief, section supervisors and assigned project managers, including scheduling meetings, supporting recruitments, preparing correspondence on their behalf, and assisting in the development and implementation of division operating procedures
Provide front desk coverage as needed
Support management of the division’s communications systems, including processing incoming and outgoing mail and ensuring timely routing of materials; coordinating and using e-mail and other e-communication mechanisms to transmit information in a timely manner; and maintaining division files for responses to formal communications
Attend various meetings as needed
Other duties may be required and assigned by the supervisor
Qualification
Required
High school diploma or a Certificate of General Educational Development (GED)
Four (4) years of progressively responsible experience that includes at least two (2) years in administrative and clerical support work and at least one (1) year of technical support experience in the administrative management areas of the specific position to be filled
An equivalent combination of education and experience may be substituted, which together total 4 years
Preferred
Experience supporting senior leadership within a complex organizational environment
Ability to work independently with minimal supervision in a fast-paced setting
Strong written and verbal communication skills with keen attention to detail
Excellent proofreading and editing skills
Exceptional customer service skills including interactions with staff, citizens, developers, and attorneys to provide information, gather data, and prepare records
Ability to establish and maintain cooperative working relationships with a large and diverse staff, and work effectively as part of a team or independently to complete work assignments
Skill in organizing, assessing, and prioritizing multiple tasks, projects, and demands
Expert knowledge of Microsoft Office software (Outlook, Word, PowerPoint, Excel) and Adobe Acrobat; familiarity with online meeting platforms (Microsoft TEAMS) and content management systems
Experience with scheduling meetings and maintaining electronic databases
Experience with planning, assigning, and reviewing the work of other staff
Benefits
Generous leave
Extensive health coverage
Deferred compensation plan
Employee pension plan
Company
Montgomery Parks
Montgomery Parks provides outdoor recreational facilities services.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Clara Sanders, MBA, SHRM-CP
Human Resources Business Partner
Daniel Thoburn
Talent Acquisition Partner
Recent News
Portland Business Journal
2023-10-08
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