California State Controller's Office · 12 hours ago
OFFICE TECHNICIAN (GENERAL)
Sacramento, CA
Full-time
Hybrid
New Grad, Entry Level
$3,758/mo - $4,710/moThe California State Controller's Office is the chief fiscal officer of California, ensuring accountability and transparency in financial practices. The Office Technician (General) will provide clerical assistance to the Personnel and Payroll Operations Bureau, performing various tasks with independence and initiative to support payroll and personnel transactions.
EnergyRenewable Energy
Responsibilities
Open and sort incoming mail by document type
Perform preliminary review of incoming payroll documents and distribute to appropriate unit or staff
Maintain incoming document inventory in the PPSD Stats Tracker database
Provide clerical assistance and support in handling the more complex clerical and administrative tasks and problems within the PPOB
Track, update, and maintain daily logs and weekly/monthly inventory of workload
Screen telephone calls and respond when appropriate using a high-level of resourcefulness, tact and general knowledge; route callers to the appropriate staff
Monitor Payroll Office Ill baskets throughout the day to ensure documents are logged into the database and distributed to appropriate work folder timely
Review documents to determine action needed
Maintain database; research and resolve missing data, run periodic reports and correct discrepancies or forward to appropriate staff; follow-up to ensure completeness and deadlines are met
Access, file and retrieve various materials from section files and reference areas
Operate standard office equipment including photocopiers, microfiche/film equipment and fax machines
Perform a variety of other clerical support to Payroll Office II/IIII such as photocopying, emailing, etc
Qualification
Required
Provide clerical assistance to the Personnel and Payroll Operations Bureau (PPOB) managers, Payroll Officers, and staff
Perform a variety of tasks with a high level of independence and initiative
Use a personal computer and Microsoft Office Suite (Outlook, Word, Excel, Access, TEAMS, and PowerPoint) to perform word processing tasks
Input data into various databases and spreadsheets
Open and sort incoming mail by document type
Perform preliminary review of incoming payroll documents and distribute to appropriate unit or staff
Maintain incoming document inventory in the PPSD Stats Tracker database
Provide clerical assistance and support in handling the more complex clerical and administrative tasks and problems within the PPOB
Track, update, and maintain daily logs and weekly/monthly inventory of workload
Screen telephone calls and respond when appropriate using a high-level of resourcefulness, tact and general knowledge
Route callers to the appropriate staff
Monitor Payroll Office Ill baskets throughout the day to ensure documents are logged into the database and distributed to appropriate work folder timely
Review documents to determine action needed
Maintain database; research and resolve missing data, run periodic reports and correct discrepancies or forward to appropriate staff
Follow-up to ensure completeness and deadlines are met
Access, file and retrieve various materials from section files and reference areas
Operate standard office equipment including photocopiers, microfiche/film equipment and fax machines
Perform a variety of other clerical support to Payroll Office II/IIII such as photocopying, emailing, etc
A resume is required
Take the required examination here: Office Technician (General) Examination
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered
Company
California State Controller's Office
As the chief fiscal officer of California, the fourth largest economy in the world, the Controller is responsible for accountability and disbursement of the state’s financial resources.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase