Xylem · 16 hours ago
Executive Assistant to the Executive Vice President, Chief Strategy and External Affairs Officer
Washington, DC
Full-time
Onsite
Senior Level, Lead/Staff
$45/hr - $55/hr
10+ years expXylem is a Fortune 500 global water solutions company dedicated to advancing sustainable impact. The Executive Assistant to the Executive Vice President plays a critical role in enabling senior leadership and driving organizational effectiveness, managing complex calendars and communications while supporting executive-level meetings and travel arrangements.
Professional ServicesSporting GoodsTravel
Responsibilities
Manage complex and high-volume calendars for a Senior Executive and multiple Vice Presidents in a fast-paced environment
Serve as a trusted gatekeeper, managing communications and interactions with internal teams, external partners, and the public
Coordinate internal and external meetings, senior leadership sessions, and participation in industry conferences
Plan, organize, and support executive-level meetings, including agenda creation, materials preparation, logistics, and follow-up
Arrange and manage detailed domestic and international travel itineraries
Prepare, compile, and distribute executive-level presentations, communications, and materials
Process expense reports and manage invoices with accuracy and discretion
Lead or support events as needed, from planning through execution
Partner with Finance and Accounting to code invoices correctly against budgets, cost centers, and projects
Establish new vendors in the global procurement system (GEP) by gathering and validating required documentation
Utilize accounts payable systems (Catalyst) to ensure timely and accurate processing
Continuously look for opportunities to improve processes, increase efficiency, and support the broader organization
Qualification
Required
10+ years of administrative experience, ideally supporting Senior Vice Presidents or equivalent executive leadership
At least 3 years of experience supporting C-suite executives, with exposure to corporate operations, office management, travel coordination, expense reporting, and event planning
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
Experience with travel and expense management tools such as AMEX and Concur
Exceptional organizational skills and strong attention to detail
Proven ability to juggle multiple priorities and meet competing deadlines in a fast-paced environment
High level of professionalism, discretion, and confidentiality
Strong written and verbal communication skills
A proactive, analytical mindset with a passion for improving processes and challenging the status quo
Self-motivated, resourceful, and comfortable working independently or as part of a team
Curious, adaptable, and eager to learn across different areas of the business
A true “jack/jill-of-all-trades” who enjoys variety and new challenges
Preferred
Bachelor's degree preferred
Benefits
Medical
Dental
Vision plans
401(k) with company contribution
Paid time off
Paid parental leave
Tuition reimbursement
Company
Xylem
Xylem is the global leader in advanced technologies, solutions and services that address the world’s biggest water challenges.
10001+ employees
H1B Sponsorship
Xylem has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (33)
2024 (8)
2021 (5)
2020 (5)
Funding
Current Stage
Late StageLeadership Team
Bill Grogan
Senior Vice President and Chief Financial Officer
Matt Latino
VP, Finance and Segment CFO Americas, Applied Water Systems and Measurement & Control Solutions
Recent News
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2025-10-07
2025-10-03
2025-10-02
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