SoTalent · 5 hours ago
Senior Events Associate
Washington, DC
Full-time
Onsite
Mid, Senior Level
$70K/yr - $80K/yr
5+ years expSoTalent is a mission-driven communications and events agency seeking a Senior Events Associate to lead the planning and execution of high-impact events. This role involves managing multiple events and client projects, ensuring successful delivery from concept through execution while collaborating with internal teams and external vendors.
Staffing & Recruiting
Responsibilities
Manage multiple events and client projects simultaneously, balancing timelines, deliverables, and priorities
Plan and execute in-person, virtual, and hybrid events from concept through post-event wrap-up
Develop and maintain project timelines, task lists, status reports, and follow-ups
Lead and participate in internal team meetings, client calls, and regular project check-ins
Coordinate agendas, materials production, speaker communications, travel logistics, and participant engagement
Serve as the central point of coordination to ensure clear communication across teams and stakeholders
Oversee registration platforms, databases, event websites, and mobile apps
Provide day-of event support, including coordination with venues, AV teams, vendors, and virtual platforms
Build and maintain strong, collaborative client relationships
Manage vendors, including research, RFP coordination, proposal review, and selection support
Support budget management, expense tracking, and financial reporting
Draft event-related communications, including emails, newsletters, and social media content
Prepare meeting agendas, document action items, and track progress across workstreams
Support speaker management, including materials collection and presentation preparation
Qualification
Required
Bachelor's degree or equivalent experience
5+ years of event or project management experience (agency or client-services experience preferred)
Proven ability to manage multiple clients and projects simultaneously
Strong written and verbal communication skills
Excellent organizational skills and attention to detail
Ability to work independently while collaborating closely with teams
Comfort working in fast-paced, deadline-driven environments
Proficiency with tools such as Microsoft Office, Google Workspace, Zoom, Canva, Mailchimp/Constant Contact, and project management platforms (e.g., Asana)
Ability to lift up to 25 pounds
Willingness to travel and work flexible hours as needed
Preferred
Experience with event management platforms such as Cvent, Aventri, or Crowd Compass
Benefits
Comprehensive benefits
Health
Dental
Vision
Retirement plan
Company
SoTalent
At SoTechTalent, we specialise in connecting forward-thinking tech companies with world-class talent.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase