Paul Davis Restoration of the Space Coast · 8 hours ago
Executive Assistant
Orlando, FL
Full-time
Onsite
Mid LevelPaul Davis Restoration of the Space Coast is seeking an Executive Assistant to provide high-level administrative and operational support to the Executive Leadership Team. The role involves managing communication, scheduling, and workflow to ensure alignment with company goals and culture.
Facilities Services
Responsibilities
Monitor, prioritize, and manage executive inboxes with accuracy and discretion
Draft, proofread, and send professional correspondence on behalf of executives
Maintain and coordinate calendars for multiple executives
Schedule meetings, calls, travel, and appointments while resolving scheduling conflicts promptly
Track executive action items and ensure timely follow-up on commitments
Support daily workflow organization to help executives stay focused on priorities
Manage and track WebPunch reviews through completion
Review and update the Executive Assistant checklist to ensure deadlines and tasks remain aligned
Prepare meeting agendas, take minutes, and distribute action items
Manage Strety for all high-level meetings
Ensure all necessary reports and documents are prepared and reviewed in advance
Update weekly company scoreboards, dashboards, and metrics
Verify data accuracy and follow up with departments to collect missing information
Maintain the Culture Index org chart and ensure employee status is current
Provide administrative support for company-wide projects and initiatives
Track deadlines, gather updates, and communicate progress to executives
Create LinkedIn posts to support the online presence of the executive team
Coordinate travel logistics for visitors, field techs on distant projects, and executive travel to other offices
Help maintain a clean, organized, and tour-ready office environment and conference rooms
Compile and distribute monthly executive performance reports
Update PM Scoreboard and executive scoreboards for leadership meetings
Review recurring processes and recommend improvements for efficiency and clarity
Conduct monthly alignment meetings with each executive to assess goals, priorities, and support needs
Identify opportunities to increase support or streamline workflows
Attend company events, trainings, and workshops as an EA representative
Model and reinforce company values through daily interactions
Collaborate with HR to support initiatives that enhance company culture and employee engagement
Qualification
Required
Exceptional organizational, time management, and multitasking abilities
Strong written and verbal communication skills
High level of discretion, professionalism, and confidentiality
Proficiency in Microsoft Office, Google Workspace, and project management platforms
Ability to work independently while supporting multiple leaders with varying needs
A culture-driven, people-first mindset with a commitment to fostering a positive workplace environment
Company
Paul Davis Restoration of the Space Coast
Since 2011, Paul Davis Restoration has been helping Florida's Space Coast restore their homes and businesses.
Founded in 1966
5,001-10,000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase