TEKsystems · 4 hours ago
Executive IT Administrative Assistant
Santa Clara, CA
Contract
Onsite
Senior Level
$55/hr - $65/hr
5+ years expTEKsystems is a leading provider of business and technology services, and they are seeking an Executive IT Administrative Assistant to provide advanced administrative support to Vice Presidents and other managers. The role involves managing calendars, making travel arrangements, processing invoices, and ensuring compliance with corporate policies while interacting with high-level leadership.
Information Technology
Responsibilities
Provide advanced administrative support to one or more Vice Presidents and other managers/directors as assigned
May provide back up support to higher-level management as needed
Field and screen telephone calls; manage calendars (Microsoft Outlook); make travel, meeting and event arrangements; prepare expense reports (Concur & One Concur); process invoices (SRM and SharePoint); receive and direct visitors, word processing (Microsoft Word), creating spreadsheets (Microsoft Excel) and presentations (Microsoft PowerPoint), and filing in compliance with corporate and government regulations
Demonstrated ability to work well with all levels of internal management and staff, outside clients and vendors
Sensitivity to confidential matters is required
Support and propose events or activities that help establish community for broader IT in the California area, or across IT globally
Manage correspondence and schedule couriers, Teams meetings; mobile phone setups, acting as a liaison for remote access issues
Support for tracking budget expenditures
Compliance with applicable Corporate and Divisional Policies and procedures
Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable)
Order business cards, stationery, and departmental office supplies
Use intermediate to advanced software skills to perform work assigned
Use and understands Microsoft Office Suite, Microsoft Teams, Microsoft Power Apps and other business-specific software, including the Corporate Travel Web site, and Workday (employee performance management systems)
Coordinate new employee office set-ups and onboarding
Consistently interacts with high-level leadership
Frequently handles confidential or business-sensitive information
Exhibits extraordinary attention to detail, critical thinking, adaptability and integrity
Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements
Proactively identifies and resolves scheduling conflicts
Adheres to processes and guidelines
Coordinates new employee office set-up and onboarding
May train/coordinate work for new administrative assistants
Follows onboarding procedures
Strong executive presence, interacts with high level leadership daily
Consistently handles confidential or business sensitive information
Qualification
Required
High school diploma or equivalent
5+ years of experience or equivalent
Operates independently and works on own initiative
Advanced knowledge of Microsoft Office Suite, Microsoft Teams, Adobe Acrobat, Visio or OrgPlus, and Outlook required
Preferred
Microsoft Power Apps knowledge preferred
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Company
TEKsystems
At TEKsystems, they understand people. Every year they deploy over 80,000 IT professionals at 6,000 client sites across North America,
10001+ employees
H1B Sponsorship
TEKsystems has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (46)
2024 (52)
2023 (33)
2022 (22)
2021 (36)
2020 (53)
Funding
Current Stage
Late StageLeadership Team
Ryan Skains
Vice President, TEKsystems Global Services
Recent News
Morningstar.com
2026-02-03
2025-11-19
2025-10-29
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