TEKsystems · 4 hours ago
Executive Assistant
Cockeysville, MD
Full-time
Onsite
Mid, Senior Level
$28/hr - $38/hr
3+ years expTEKsystems is a leading provider of business and technology services, and they are seeking an Executive Assistant to provide executive-level administrative and project management support to the CEO. The role involves managing the CEO's schedule, coordinating projects, and serving as a liaison to the Board of Trustees, among other responsibilities.
Information Technology
Responsibilities
Provide executive-level administrative and project management support as an executive professional, serving as right hand to the CEO
Manage CEO’s complex schedule with discretion and sound judgment ensuring time is devoted to high-impact priorities while remaining adaptable to shifting demands
Proactively anticipate changes throughout the day to keep the CEO focused on strategic objectives
Protect CEO’s time by aligning priorities that advance the long-term strategic vision
Ability to anticipate CEO’s daily needs; act accordingly and proactively to bring together the appropriate people and resources to support issues to be addressed
Manage, coordinate and execute various projects in and out of the office; responsible for executing high level administrative tasks including drafting letters, memos, board data analytics, reports, and other documents for CEO, executive leadership, and board members
Build internal and external relationships crucial to the success of the organization; manage a variety of special projects for the CEO, some of which may have organizational impact
Serve as primary liaison to the org, Board of Trustees; partner with the clerk of the Committee on Trustees (CoT) to confirm clarity, accuracy, and compliance of all board documents
Draft new and edit existing board policies, procedures, and committee charges for CoT review and ultimate board approval
Prepare materials and coordinate senior leader presentations to cultivate an understanding of and alignment with the boards’ governance structure and strategic priorities
Manage the preparation and timely distribution of board meeting packets and governance materials
Prepare draft board meeting agendas; meet with CEO, CFO, and board clerks to review and approve all final documents
Transcribe all board and committee meeting minutes and ensure timely distribution and posting to board portal (BoardEffect)
Draft CEO’s monthly board meeting reports
Plan, organize, and facilitate board and executive leadership retreats on- and off-site. Evaluate venues, negotiate contract terms, and manage associated logistics
Oversee vendor services such as catering, technology, and accommodations. Monitor assigned budget to maintain strict cost control, negotiate pricing, and optimize resources
Collaborate with leadership to align retreat goals with strategic priorities; develop and distribute agendas and related materials
Draft organizational policies as needed for alignment with strategic and regulatory objectives
Maintain control of organizational forms so proper format and branding consistency is followed across all departments
Create detailed documents and presentations, some of which are highly confidential, for executive and board use
Manage all files for board taking care to safeguard historical documents by ensuring appropriate archival methods are used as well as a means for rapid retrieval through organized and secure onsite systems
Research, resolve, and prioritize issues directed to or on behalf of the CEO using sound judgement and discretion. Refer to appropriate leadership member(s) as needed
Plan and manage CEO’s travel, meetings and events including agendas, briefing materials, and stakeholder engagement
Drive enhancements in workflow, communication, and administrative processes to support organizational efficiency
Qualification
Required
Minimum of 3-5+ years as an executive assistant supporting senior leadership in a C-suite environment; prior experience providing support to a governing board of directors/trustees is required
Exceptional written and verbal communication skills
Ability to work independently while fostering strong collaboration within a team environment
Demonstrated ability to manage multiple priorities and expectations with precision and efficiency; ability to adapt to changing situations quickly and effectively while prioritizing tasks and meeting deadlines in a fast-paced setting
microsoft office
calendar management
Administration
Project management
Project coordination
Preferred
Bachelor's degree preferred; equivalent experience and certification from an accredited institution will be considered
Experience In Accounting, Finance, Or Economics Is Preferred
Advanced skills in current industry-standard software and technology platforms to include utilization and upkeep of online board portal software and the ability to adapt quickly to new tools and systems
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Company
TEKsystems
At TEKsystems, they understand people. Every year they deploy over 80,000 IT professionals at 6,000 client sites across North America,
10001+ employees
H1B Sponsorship
TEKsystems has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (46)
2024 (52)
2023 (33)
2022 (22)
2021 (36)
2020 (53)
Funding
Current Stage
Late StageLeadership Team
Ryan Skains
Vice President, TEKsystems Global Services
Recent News
Morningstar.com
2026-02-03
2025-11-19
2025-10-29
Company data provided by crunchbase