Rojas Construction · 1 day ago
Administrative Assistant (Full-Time)
San Carlos, CA
Full-time, Part-time
Onsite
New Grad, Entry Level
$18/hr - $24/hrRojas Construction is seeking a highly organized and efficient Administrative Assistant to join their team. The role involves providing administrative support to ensure the efficient operation of the office, assisting various departments with organizational and communication tasks.
Construction
Responsibilities
Answering Phones and Greeting Visitors: Serve as the first point of contact for the office, answering phone calls, taking messages, and greeting visitors courteously and professionally
Managing Correspondence: Handle incoming and outgoing mail, follow-up emails, and faxes. Draft, proofread, and edit correspondence, memos, and other documents as needed
Scheduling and Calendar Management: Coordinate appointments, meetings, and travel arrangements for managers and staff. Maintain and update calendars, schedule conflicts, and keep all appointments on track
Data Entry and Record Keeping: Maintain accurate and up-to-date electronic and paper records. Enter data into databases, spreadsheets, and other software systems as required
Office Organization: Ensure the office is well-organized and tidy, including maintaining office supplies, equipment, and inventory. Coordinate maintenance and repairs as needed
Assisting with Projects: Support various departments with special projects, research, and presentations. Collaborate with team members to ensure deadlines are met and deliverables are completed accurately
Meeting Coordination: Arrange logistics for meetings, including preparing agendas, taking meeting minutes, and distributing materials. Follow up on action items and ensure deadlines are met
Administrative Support: Assist with general administrative tasks such as filing, photocopying, scanning, and faxing. Provide support to other staff members as needed
Qualification
Required
High school diploma or equivalent; associate's or bachelor's degree preferred
Proven experience as an administrative assistant or office administrator
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office software
Excellent communication skills, both written and verbal
Strong organizational and multitasking abilities
Attention to detail and accuracy in all work tasks
Ability to maintain confidentiality and exercise discretion
Proactive problem-solving skills and ability to work independently
Positive attitude and strong work ethic
Preferred
Previous experience in a similar role within the industry
Familiarity with office equipment such as printers, copiers, and fax machines
Knowledge of basic accounting principles
Experience with project management software, Honeybooks or CRM systems
Company
Rojas Construction
Mission Statement: Our Mission is to build every project as we were building it for ourselves.
Founded in 2001
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Rudy Rojas
Founder
Company data provided by crunchbase