Minnesota Department of Veterans Affairs (MDVA) · 5 days ago
Legal Assistant to the General Counsel - Office & Administrative Specialist Principal / Full-time, Day Shift
St Paul, MN
Full-time
Hybrid
Entry, Mid Level
$24.12/hr - $32.54/hr
2+ years expThe Minnesota Department of Veterans Affairs is seeking a Legal Assistant to the General Counsel. This role involves managing office administrative procedures and providing a range of support including document management and responding to legal inquiries.
Government Administration
Responsibilities
Manage office administrative procedures for the General Counsel’s Office
Provide a wide range of administrative support
Routing, tracking, and archiving contracts, policy documents, records retention materials, and documents in a timely and organized manner
Support data practices requests and litigation discovery by carefully reviewing records to identify responsive materials
Coordinate trainings and support the day-to-day needs of the General Counsel’s Office
Respond to a wide range of technical questions, both verbally and in writing
Independently research questions, provide answers when appropriate, or refer them to other General Counsel’s Office staff
Schedule meetings for the General Counsel and staff
Monitor the office budget and make budget recommendations
Manage office supply purchases and assist with travel arrangements and training registrations
Qualification
Required
Two years of technical/administrative experience which demonstrates the following:
Customer service skills sufficient to responding to inquiries on a wide variety of legal related questions with the ability to direct calls, arrange meetings and complete expenditure requests
Skill in database management sufficient to routing a variety of documents in sequence to multiple parties for review and signature, tracking the progress of documents through the routing process and addressing any concerns
Knowledge of word processing sufficient to use software such as Microsoft Office to create, format, edit, print, and save a variety of documents, including spreadsheets, tables, charts, and graphs
Preferred
Experience providing legal administrative support
General knowledge of data practices concepts
Knowledge and/or experience of DocuSign
Knowledge and/or experience working in SWIFT
Benefits
Paid vacation and sick leave
12 paid holidays each year
Low-cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer paid life insurance to provide support for your family in the event of death
Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
Tax-free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social, and financial well-being
Training, classes, and professional development
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
Employee Assistance Program (EAP) for work/life support
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Company
Minnesota Department of Veterans Affairs (MDVA)
The Minnesota Department of Veterans Affairs (MDVA) is a cabinet level state agency dedicated to serving Veterans and their families by assisting them in securing state and federal benefits, and by providing programs and services relating to higher education, benefits, burial, claims, outreach and veterans preference.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Dawn G.
Human Resources Business Partner
Erik D. Pakieser
Emergency Management, Continuity Of Operations Planning (COOP) and Security Program Administrator
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