Centra Health · 9 hours ago
Administrative Assistant-FT/ Amherst PACE
124 Ambriar Court, Amherst, VA, 24521, US
Full-time
Onsite
Mid, Senior Level
5+ years expCentra Health is a healthcare organization seeking an Administrative Assistant to provide administrative support for day-to-day operations and special projects. This role involves preparing documents, managing correspondence, and assisting executives with various administrative tasks.
Health CareHospitalMedicalOncology
Responsibilities
Prepares letters, forms, reports, memos, letters, invoices, financial statements and/or other documents from rough draft, dictation, handwritten notes, corrected copy or personal knowledge of the subject matter using word processing, spreadsheet, database, or presentation software
Answers phone calls, screens calls, takes and distributes messages, and directs calls to appropriate persons
Conducts research, compiles data, and prepares papers for consideration and presentation by executives, committees and boards of directors
Attends meetings to record minutes
Greets visitors and determine whether they should be given access to specific individuals
Reads and analyzes incoming memos, submissions, and reports to determine their significance and plan their distribution
Sets up and manages paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material
Performs general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work
Files and retrieves corporate documents, records, and reports
Opens, sorts, and distributes incoming correspondence, including faxes and email
Prepares travel arrangements and maintains travel account
Coordinates calendar for director or managing directors and his or her direct reports who are leaders; schedules appointments, conferences and meetings which may involve printed material preparation, refreshment/meal coordination, or facilities support
Assists other areas with clerical and administrative needs
Operates office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions
Reviews and keeps updated on CENTRA policies and procedures; notifies department of changes and policy impacts on department functionality
Qualification
Required
High school diploma or equivalent
At least five years general office experience
Accurate typing skills
Excellent verbal and written communication skills
Ability to multi-task and work independently
Must be highly organized
Proficient user of Microsoft Word, Excel, PowerPoint, Outlook
Preferred
AA or Bachelor's degree in business, economics, healthcare, or related field is preferred
Proficient user of Microsoft Access and Visio a plus
User of Photoshop and knowledge of basic HTML is preferred
Demonstrated extraordinary customer service and public relations skills
Experience taking dictation
Basic knowledge of medical terminology
International Association of Administrative Professionals preferred
Notary Public preferred
Company
Centra Health
Centra Health renders cancer care, health care, surgeons and hospital services.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Diane Ludwig Baker
Senior Vice President Chief Marketing & Communications Officer
Joan Deal
Interim SVP / Chief Nursing Officer
Recent News
2025-04-03
Company data provided by crunchbase