Michigan Medicine · 1 day ago
Administrative Partner to the COO
Ann Arbor, MI
Full-time
Hybrid
Senior Level
5+ years expMichigan Medicine is one of the nation's leading academic medical centers, recognized for excellence in medical education, biomedical research, and patient care. The Administrative Partner to the COO will provide comprehensive administrative support to the Executive Director for Administration and COO, managing the COO's calendar, coordinating meetings, and handling daily administrative operations.
EducationHealth CareMedical
Responsibilities
Provide advanced, diversified, and confidential executive support, requiring broad and comprehensive experience, including coordinating with Michigan Medicine and University of Michigan offices, employees, leadership, faculty, students, and staff
Manage the COO's calendar, coordinate meetings, and provide critical background information prior to meetings, ensuring the COO has relevant context
Prepare, review, and distribute meeting agendas, presentations, and related documentation for executive and leadership meetings
Serve as program coordinator for Michigan Medicine fellowship and internship programs within the COO's office, including communications, recruitment and event planning, and support for the programs' directors and participants
Manage travel arrangements and process travel reimbursements
Independently handle daily administrative operations, correspondence, and inquiries on behalf of the COO
Anticipate administrative and logistical needs, proactively solve concerns and problems, and offer flexible solutions
Contribute to special projects, reports, presentations, and process improvements as requested
Qualification
Required
Bachelor's degree or an equivalent combination of education and experience
Minimum of 5 years of progressively responsible administrative experience, preferably in a complex academic or healthcare setting
Demonstrated ability to independently prioritize workload, manage multiple complex tasks, and perform well under pressure
Exceptional written and verbal communication skills
Advanced proficiency with calendar, travel, and document management systems (such as Microsoft Outlook, Zoom, Emburse, Google Workspace)
Proven experience planning and supporting high-level meetings and programs
High degree of professionalism, discretion, and confidentiality
Adaptable, resourceful, and collaborative approach to problem-solving
Preferred
Prior experience supporting executive-level leadership
Familiarity with University of Michigan policies, systems, and organizational structure
Event and program management experience
Company
Michigan Medicine
Michigan Medicine is a health care system and academic medical center that provides medical education and more. It is a sub-organization of University of Maichigan.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Heather Ascani
Director, Business Operations - Applied Systems Biology Core
Jack Kufahl
Chief Information Security Officer
Recent News
2025-12-11
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