American College of Surgeons · 4 hours ago
Senior Administrator, Scholarship Programs
Chicago, IL
Full-time
Hybrid
Mid, Senior Level
$74K/yr - $80K/yr
5+ years expThe American College of Surgeons is a professional organization dedicated to improving surgical practice and patient care. The Senior Administrator, Scholarship Programs, is responsible for managing a portfolio of domestic and international scholarship programs, ensuring their successful operation and alignment with the organization's goals.
Non-profit Organization Management
Responsibilities
Develop, publicize, and manage approximately fifty domestic and international scholarship programs from inception through the post-award period
Develop and maintain one aligned timeline for all scholarships, including open call, review, award, and post-award milestones
Oversee the scholarship application review process, including reviewer coordination and monitoring review timelines. Maintain contact with scholars to track short and long-term award impact and member conversion and retention, as well as conversion to ACS Foundation donors
Create and maintain dashboards and impact reports for scholarship programs
Manage the activities of the Scholarship Committee
Manage the activities of the International Relations Committee Scholarship Subcommittee
Schedule committee and subcommittee meetings and conference calls; prepare agendas, meeting materials, and minutes
Manage committee and subcommittee members, including communications, participation, and engagement
Plan one in-person meeting for the Scholarship Committee and International Relations Committee Scholarship Subcommittee
Track and oversee follow-up on committee and subcommittee projects, decisions, and action items
Manage the call for volunteers and committee member volunteer information in Aptify
Support scholarship related activities across the ACS
Use technology and digital platforms to improve engagement with scholarship applicants, recipients (including past recipients), and donors
In conjunction with Integrated Communications staff provide scholarship-related content and ensure that the application information is easily accessible and centralized
Provide Integrated Communications staff with scholarship-related content for stories about scholarship impact
Develop marketing materials and communications to promote scholarship in conjunction with Integrated Communications
Collaborate with Integrated Communications on marketing plans and promotional strategies
Create impact reports for internal and external stakeholders
Advise and assist scholarship recipients during Clinical Congress
Collaborate with the Foundation, Finance, and Executive Office to manage scholarship funds, including award distribution to scholars and institutions
Ensure donor intent is fulfilled across all scholarship programs
Develop and manage program budget
Prepare financial reports for the Director, ACS Foundation, and the Finance Committee
Manage scholar records and program data in the Aptify database
If needed, lead the selection and integration process of new software specific to scholarships
Communicate scholarship recipient information (past and current) as well as current applicants for addition to Raiser’s Edge database
Create and maintain detailed SOPs to support scholarship administration and committee management
Qualification
Required
Bachelor's degree from an accredited college or university is required
5+ years of experience in program administration, preferably in scholarships, in an education, or nonprofit setting. Experience with scholarship administration is required
Experience managing committees and subcommittees
Experience in program management or professional development programs
Strong organizational and project management skills with the ability to manage multiple priorities and deadlines
Strong communication skills (written and verbal) are required
Strong working knowledge of Microsoft Office products (Outlook, Word, Excel, and PowerPoint)
Preferred
Experience with budget management and reporting is preferred
Experience with databases, CRM systems, and digital platforms preferred
Benefits
Vacation, personal, and sick hours including 13 paid holidays per year
Tuition Reimbursement
Medical—comprehensive coverage through BlueCross BlueShield
Dental, Vision, and Prescription drug program
403(b) Matching Program
Pension Plan
Flexible Spending Medical/Dependent Care
Employee Assistance Program
Short Term/Long Term Disability
Life Insurance
Domestic Partner Coverage
Company
American College of Surgeons
American College of Surgeons is dedicated to improving the care of the surgical patient and to safeguarding standards.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Patricia L. Turner, MD, MBA, FACS
Executive Director & CEO
Recent News
2025-10-06
Company data provided by crunchbase