Merakey · 1 day ago
Program Assistant - Supported Employment
Philadelphia, PA
Full-time
Onsite
New Grad, Entry LevelMerakey is a non-profit provider of developmental, behavioral health, and education services. This position provides administrative program support and performs general office functions related to the overall program operations and in support of the Supported Employment and Day services programs.
EducationHealth CareNon Profit
Responsibilities
Maintains Program data base. Demonstrates knowledge and use of Microsoft Office applications
Provides the Director with units utilized and underutilized based on the weekly revenue report
Completes weekly program revenue reports and submits completed reports to the director, financial analyst, and billing department according to departmental procedures
Updates and maintains program participants avatar admission and discharge registration as necessary
Enters and monitors staff training hours and required certifications for assigned program
Maintains weekly participants attendance data base
Assist in the coordination and completion of program OVR invoices, insuring full and timely completion
Provide necessary support when needed including typing of reports, correspondence to consumers, staff, and outside agencies when necessary. Maintain accurate files and documentation of all correspondence
Assist director in tracking participant waiver authorizations
Complete necessary monthly quality call back surveys
Ensures the completion of documentation that directly corresponds with services provided according to program procedures
Maintain consumer, employee and departmental confidentiality and confidential information as per Merakey policies and procedures
Maintain proper documentation procedures in accordance with Merakey and departmental policies and procedures
Attend program meeting as needed
Maintain as the Septa liaison for the IDD Philadelphia division – including monthly SEPTA bulk purchases
Order supplies as need for the program
Maintains program directory
Other office duties as assigned
Qualification
Required
Demonstrates knowledge and use of Microsoft Office applications
Maintains Program data base
Provides the Director with units utilized and underutilized based on the weekly revenue report
Completes weekly program revenue reports and submits completed reports to the director, financial analyst, and billing department according to departmental procedures
Updates and maintains program participants avatar admission and discharge registration as necessary
Enters and monitors staff training hours and required certifications for assigned program
Maintains weekly participants attendance data base
Assist in the coordination and completion of program OVR invoices, insuring full and timely completion
Provide necessary support when needed including typing of reports, correspondence to consumers, staff, and outside agencies when necessary
Maintain accurate files and documentation of all correspondence
Assist director in tracking participant waiver authorizations
Complete necessary monthly quality call back surveys
Ensures the completion of documentation that directly corresponds with services provided according to program procedures
Maintain consumer, employee and departmental confidentiality and confidential information as per Merakey policies and procedures
Maintain proper documentation procedures in accordance with Merakey and departmental policies and procedures
Attend program meeting as needed
Maintain as the Septa liaison for the IDD Philadelphia division – including monthly SEPTA bulk purchases
Order supplies as need for the program
Maintains program directory
Other office duties as assigned
Benefits
Comprehensive medical, dental, and vision coverage, plus access to healthcare advocacy support.
Retirement plan -- both pre-tax and Roth (after-tax) options available for employee contributions.
DailyPay -- access your pay when you need it!
On the Goga well-being platform, featuring self-care tools and resources.
Access Care.com for backup childcare, elder care, and household services.
Confidential counseling, legal, and financial services through our Employee Assistance Program (EAP).
Tuition reimbursement and educational partnerships.
Employee discounts and savings programs on entertainment, travel, and lifestyle.
Access to Pryor Online Learning for free online personal development classes.
Company
Merakey
Merakey is a non-profit organization that provides behavioral and mental retardation education services.
Founded in 1969
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$0.24MKey Investors
NJ Human Services
2024-09-04Grant· $0.24M
Leadership Team
Adam Levandoski
IT Instructional Designer | Software Instructor
Recent News
Behavioral Health Business
2025-06-28
Behavioral Health Business
2025-05-23
The Business Journal
2025-04-09
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