Florida Institute of Technology · 21 hours ago
Event Operations Coordinator
Florida Tech Main Campus Melbourne
Full-time
Onsite
Entry Level
1+ years expFlorida Institute of Technology is a university focused on teaching, research, and service. They are seeking an Event Operations Coordinator to oversee event scheduling and management, ensuring smooth operations for campus events and enhancing the university's visibility.
Higher Education
Responsibilities
Evaluate and approve student organization and campus department reservation requests received via the Event Management System (EMS). Input requests and related event data into EMS
Responsible for training of end users and Venue Managers for the EMS Webapp and Desktop Client when necessary
Manage and update campus department and student organization data in the Event Management System (EMS) each semester or as needed
Answer department phone calls and emails received to alias email addresses. Answer routine questions and escalate calls as needed, and route to the appropriate staff member
Coordinate logistical support for events with internal service providers and external vendors
Upon completion of events, confirm accurate billing information, generate invoices and distribute invoices to clients. Reconcile payments in EMS
Assist with creating room diagrams in Social Tables for various campus venues. Oversee student setup staff with setups of event venues as necessary
Provide on-site support during event setup, execution, and breakdown to ensure smooth operations. Troubleshoot on-site issues and escalate concerns to Event Managers when necessary
Qualification
Required
1-2 years of related experience required
Valid driver's license
Microsoft Office: Word, Excel, PowerPoint, Publisher, Outlook
Experience in event scheduling, room reservations, event management, and supervision
Excellent organizational and follow-up skills
Strong oral, written, and interpersonal skills
Ability to establish and maintain good rapport with clients, staff, and collaborate with other departments
Preferred
Bachelor degree in Hospitality Management preferred
Knowledge of EMS and Social Tables (or related event management and room diagramming software) is a plus
Company
Florida Institute of Technology
Florida Tech is a national, private research university located in Melbourne, Fla. on the Space Coast.
201-500 employees
H1B Sponsorship
Florida Institute of Technology has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (30)
2024 (20)
2023 (22)
2022 (17)
2021 (12)
2020 (1)
Funding
Current Stage
Growth StageTotal Funding
$0.07MKey Investors
Protect Marine WildlifeU.S. Small Business AdministrationNational Endowment for the Humanities (NEH)
2025-02-12Grant
2024-09-25Grant
2023-01-10Grant· $0.07M
Leadership Team
Kathleen McDermott
Interim Vice President for Finance and CFO
Amanda Kay Moske, Ph.D.
Executive Director of Institutional Research & Chief Data Officer
Recent News
Florida Institute of Technology
2025-09-12
2025-08-26
2025-08-16
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