The University of North Carolina at Chapel Hill · 1 day ago
Admin Support Specialist
North Carolina, United States
Full-time
Hybrid
Entry Level
$28.30/hr - $28.30/hr
1+ years expThe University of North Carolina at Chapel Hill is a global leader in higher education known for its commitment to teaching, research, and public service. The Admin Support Specialist will provide high-level administrative and operational support to the Global Engagement Office, ensuring smooth operations across global activities, travel, events, and communications.
EducationHigher EducationUniversities
Responsibilities
Provide comprehensive administrative support to the Global Engagement Office leadership and staff, including calendar management, scheduling meetings across time zones, and preparing agendas and materials
Manage office workflows, track deadlines, maintain records, and support compliance with university and funding requirements
Serve as a first point of contact for internal and external stakeholders, including international partners, visiting scholars, and campus units
Coordinate logistics for international travel, delegations, and visiting scholars, including itineraries, visas, invitations, reimbursements, and travel documentation in accordance with university policies
Support global immersion programs, international exchanges, and partnership activities by tracking participation, timelines, and deliverables
Assist with onboarding and hosting international visitors, including scheduling, space reservations, and event logistics
Support planning and execution of global events such as lectures, workshops, symposia, and partnership meetings (virtual and in-person)
Prepare and distribute communications, including emails, agendas, related to global initiatives
Maintain organized digital filing systems for global agreements, MOUs, awards, and program documentation
Assist with routine financial processes such as tracking expenditures, processing invoices, reimbursements, and purchase requests related to global activities
Maintain databases and spreadsheets related to global partnerships, awards, faculty engagement, student participation, and events
Assist with compiling information for annual reports, impact summaries, and internal or external reporting
Qualification
Required
High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience
Experience in higher education, international programs, or a research environment
Strong organizational skills with the ability to manage multiple priorities simultaneously
Excellent written and verbal communication skills
Proficiency with collaborative platforms (e.g., SharePoint Outlook, Word, Excel, and TEAMS)
Demonstrated ability to work effectively with diverse individuals across cultures and time zones
Benefits
Professional training opportunities for career growth, skill development and lifelong learning
Exclusive perks that include numerous retail and restaurant discounts
Savings on local child care centers
Special rates for performing arts events
Company
The University of North Carolina at Chapel Hill
Carolina’s vibrant people and programs attest to the University’s long-standing place among leaders in higher education since it was chartered in 1789 and opened its doors for students in 1795 as the nation’s first public university.
10001+ employees
H1B Sponsorship
The University of North Carolina at Chapel Hill has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (165)
2024 (143)
2023 (100)
2022 (133)
2021 (83)
2020 (89)
Funding
Current Stage
Late StageTotal Funding
$48.57MKey Investors
SECU FoundationCDA FoundationNorth Carolina Biotechnology Center
2024-07-19Grant· $1M
2024-03-18Grant
2023-02-16Grant· $0.11M
Leadership Team
Judith Cone
Retired Vice Chancellor for Innovation, Entrepreneurship and Innovation as of April 1, 2021
Michael Williams
Network SEcurity Team Lead
Recent News
Morningstar.com
2025-09-20
Company data provided by crunchbase