The First Church of Christ, Scientist · 19 hours ago
Procurement Administration Manager
Boston, MA
Full-time
Onsite
Mid, Senior Level
$76K/yr - $99K/yr
3+ years expThe First Church of Christ, Scientist is seeking a Procurement Administration Manager to oversee the administrative activities of the Procurement Services Group. This role involves managing procurement processes, maintaining compliance with policies, and training client departments on procurement systems.
Non ProfitReligion
Responsibilities
Reviews and interprets, Procurement Services Policies and Procedures, and recommends strategic updates to them
Identifies process efficiencies using best practices and independently evaluates alternative approaches
Works with the Procurement Services Manager to develop new processes and procedures as needed
Works with client departments to support the administrative aspects of the overall procurement cycle while advising on appropriate procurement approaches and completing required documentation
Manages the administrative procurement process, utilizing best practices and optimal efficiencies for client departments and the Church:
Ensures the contract approval process is followed, from “request for requisition” to final purchase order, working closely with OGC, Risk Management, and client departments
Works independently to resolve routine issues and escalates complex or high-risk matters as appropriate
Analyzes and assesses all purchase requisitions to ensure that appropriate agreements are executed and are in compliance with Procurement Services policies and procedures
Creates Purchase Orders once all applicable authorizations have been completed
Issues the proper Master Agreement to all creative suppliers after reviewing the Statement of Work
Works with Vendor Managers and client departments to draft termination letters when needed
As an Application Specialist for Tallie, which is the expense management platform and Purchasing module for Intacct, this position, understands the configuration of, and works with system administrators to manage and maintain Tallie, which includes:
Understanding and working with Intacct system administrators to maintain and update the purchasing authorization workflows and delegations and recommending changes to improve controls and efficiency
Managing and maintaining the completeness and accuracy of the vendor master records in Intacct including confidential personal and banking information, payment method, tax type, etc. while paying careful attention to comply with internal control policies and procedures for vendor additions and changes
Managing the collection, update, and renewal of Certificates of Insurance to protect the activities of the Church
Overseeing the administration and configuration of the Expense Management Platform, Tallie, including user setups and maintenance of expense categories in Intacct to sync to Tallie
Continually reviewing the Written Information Security Plan (201 CMR.doc) to ensure that all requirements under the Massachusetts law continue to be followed and advises leadership on compliance gaps or needed controls
Trains and advises client departments, vendor managers, and other team members on procurement administration policies and procedures and use of procurement systems, including guidance through complex or non-standard procurement scenarios
Leads or participates in special projects that impact procurement operations, compliance posture, or financial controls
Manages the Procurement Administrator, including training, performance feedback, and mentorship to foster professional growth
Assumes the Administrator’s responsibilities during planned or unplanned absences, and assists the Administrator during high volumes of work
Qualification
Required
A minimum of a 4-year College degree
3 to 5 years experience working in Procurement or a related field
2 to 3 years of supervisory experience
Continuous commitment to professional development
Strong understanding of procurement principles and best practices
Solid facility with database systems
Strong problem solving, client service, leadership and organizational skills
Ability to train others in processes, procedures, and related financial systems
Analytical skills and ability to perform in-depth work analysis
Excellent verbal and written communication skills
Expertise in procurement or related systems
Google Suite proficiency including Docs, Sheets, Email, Calendar, and Sites
Microsoft Word and Excel skills
Preferred
Membership in The Mother Church and primary class instruction
Company
The First Church of Christ, Scientist
The First Church of Christ, Scientist, in Boston, Massachusetts, also known as The Mother Church, is the global headquarters for the Christian Science movement, a Christian denomination originated in America, founded by Mary Baker Eddy in 1879.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Wendy Prugh, PMP
Chief Technology Officer
Audrey MacKenzie
Chief Information Officer
Recent News
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