Trademark Hire, LLC · 1 day ago
Executive Assistant to the Chief Revenue Officer/Vice Chairman
Dallas, TX
Full-time
Hybrid
Mid, Senior Level
$120K/yr - $140K/yr
5+ years expTrademark Hire, LLC is engaged in placing a professional Executive Assistant to the Chief Revenue Officer/Vice Chairman for a family-owned trucking company in Dallas, TX. The role focuses on providing administrative, logistical, and project management support to enhance the CRO's efficiency and organization, while also managing multiple tasks in a fast-paced environment.
Staffing & Recruiting
Responsibilities
Proactively maintain the CRO’s calendars, ensuring seamless coordination, prioritizing the most time sensitive matters as scheduling conflicts & last minute requests arise, and ensuring all documents are prepared in advance of meetings
Draft/compose memos, letters, announcements, and newsletter content on behalf of the CRO
Organize & update pending task list regularly
Prepare and refine PowerPoint presentation decks
Handle procurement of holiday customer gifts/ordering/shipping & maintaining of inventory
Expense/credit card reconciliation
Send out company swag/promo gear for company sponsored events
Assist with travel coordination for the CRO; work with travel agency to coordinate flights/hotel, set up car services, coordinate other logistics as requested, and create/print copies of itineraries & presentations, etc
Coordinate internal/external meetings & calls, including scheduling/logistics, gathering background information, drafting agendas, preparing materials and presentations, and sending reminders
Provide friendly reminders of upcoming commitments & responsibilities as needed, following up appropriately
Conduct research
Act as a "barometer," having a sense for the issues taking place in the office, keeping the CRO updated as needed
Prioritize inquiries & requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements
Answer the phone, take accurate messages, keep track of CRO’s whereabouts, and handle urgent calls with appropriate judgment
Manage, compose and prepare confidential correspondence, reports, and other documents, proofing & editing of all documents to ensure accuracy & consistency
Organize & maintain filing systems, and further refine systems & processes to maximize efficiency
Maintain address/contacts lists, and be proactive in recognizing when to send thank you notes, gifts, etc. to personal & professional contacts etc
Provide personal support as needed (ex: purchase/ship/return items, make appointments, etc.)
Other related duties as assigned
Qualification
Required
5+ years Executive Assistant experience supporting senior management/top leadership (VP to C-Suite) within a fast-paced environment; experience supporting sales executives is a plus!
MS Office (365) proficiency; tech savvy
You have a type-A work style, no task is too small, positive, can-do attitude
You have a “figure it out” mentality, and know to ask questions when needed
You're a smart self-starter, proactive, productive, highly organized, work well independently & as a team
You're flexible, adaptable and have the ability to pivot as needed
You're highly proactive with strong organizational, project & time management skills, reflecting the ability to seamlessly multi-task & identify priorities, and don't need to be micromanaged in order to execute
You have excellent written & verbal communication skills
You have strong interpersonal skills with a demonstrated ability to work with high-level executives & across the company as a whole
You're driven, ambitious, confident & diligent, have impeccable attention to detail and strong follow through
You have a strong learning mindset, are very resourceful, show initiative, have strong decision-making capability & a proactive approach to problem solving
You have the ability to be a good “buffer” and communicate with a mix of different personalities, and an ability to “read the room”
You're humble, personable, and a great team-player willing to jump in where needed to get things done
You're honest, display a high level of personal accountability and responsibility, utilizing tact, discretion and good judgment at all times, especially when exposed to confidential or sensitive material
You're forward & quick thinking, intuitive, and always try to remain two steps ahead of your executive's needs
You have a calm demeanor, and convey emotional maturity & professionalism
You're always prepared to take notes to keep track of tasks/requests, to help ensure things don't fall through the cracks along the way
You provide a courteous & professional point of contact, representing your executive & company in a positive light at all times
You have a dedicated work ethic, good history of job stability, strong references & are looking for a long-term career
Benefits
Vacation (3 weeks w/ option to roll over or cash out unused)
Paid Holidays (6)
401(k) w/ employer match (set $ amount)
M/D/V & more
Paid weekly
Complimentary snacks/coffee/drinks
Food trucks on site daily
End-of-year holiday party
Employee awards
Recognition holiday bonuses
Quarterly luncheons
Company
Trademark Hire, LLC
Hire with confidence.
0-1 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase