Aston Carter · 9 hours ago
Project Coordinator
Franklin, TN
Full-time
Onsite
Entry, Mid Level
$50K/yr - $50K/yr
2+ years expAston Carter provides world-class corporate talent solutions and is seeking a Project Coordinator. This role is central to maintaining project organization across civil engineering and land development projects, supporting project setup, scheduling, documentation, and financial tracking.
ConsultingHuman ResourcesInformation Technology
Responsibilities
Support Project Managers with daily tasks, deadlines, and deliverables
Coordinate project schedules, milestones, bid dates, and permitting timelines
Maintain task lists, action items, and follow-up logs to support accountability
Prepare meeting agendas, record minutes, and distribute follow-up documentation
Track project budgets, invoicing progress, and contract compliance
Set up new projects in ERP systems and prepare contract submissions
Organize and maintain project files, drawings, contracts, and submittals
Assist with preparation and submission of civil plans, surveys, zoning packages, plats, and permit applications
Manage document revisions, version control, and QA/QC review routing
Ensure documents align with company branding standards and maintain operational excellence documentation
Act as a communication liaison between clients, internal teams, subconsultants, utilities, and agencies
Assist clients with submission requirements, schedules, and deliverables
Maintain project dashboards, tracking logs, permitting records, and status reports
Coordinate updates for weekly project meetings and track outstanding agency comments
Support workforce planning and staffing forecasts
Assist with proposal preparation, fee tracking, contract setup, and project initiation
Monitor contract limits, subconsultant amounts, change orders, and reimbursable expenses
Prepare billing support and coordinate with accounting on invoicing and AR follow-up
Manage company vehicle fleet documentation and ensure timely completion of contracts, insurance, and subconsultant agreements
Qualification
Required
Detail-oriented, solutions-focused professional who is comfortable taking initiative, managing multiple priorities, and collaborating with a wide range of stakeholders
Support Project Managers with daily tasks, deadlines, and deliverables
Coordinate project schedules, milestones, bid dates, and permitting timelines
Maintain task lists, action items, and follow-up logs to support accountability
Prepare meeting agendas, record minutes, and distribute follow-up documentation
Track project budgets, invoicing progress, and contract compliance
Set up new projects in ERP systems and prepare contract submissions
Organize and maintain project files, drawings, contracts, and submittals
Assist with preparation and submission of civil plans, surveys, zoning packages, plats, and permit applications
Manage document revisions, version control, and QA/QC review routing
Ensure documents align with company branding standards and maintain operational excellence documentation
Act as a communication liaison between clients, internal teams, subconsultants, utilities, and agencies
Assist clients with submission requirements, schedules, and deliverables
Maintain project dashboards, tracking logs, permitting records, and status reports
Coordinate updates for weekly project meetings and track outstanding agency comments
Support workforce planning and staffing forecasts
Assist with proposal preparation, fee tracking, contract setup, and project initiation
Monitor contract limits, subconsultant amounts, change orders, and reimbursable expenses
Prepare billing support and coordinate with accounting on invoicing and AR follow-up
Manage company vehicle fleet documentation and ensure timely completion of contracts, insurance, and subconsultant agreements
Working knowledge of civil engineering and land surveying workflows
Ability to interpret engineering plans, surveys, and site development documents
Proficiency in Microsoft Office
Strong written and verbal communication
Highly organized with excellent attention to detail and follow-through
Comfortable interacting with clients, municipalities, and vendors
Valid driver's license required
Minimum of 2 years of project coordination or administrative support experience in an A/E/C or project-based environment
Preferred
Experience with industry ERP software (e.g., Deltek Ajera/Vantagepoint) and Bluebeam preferred
Associate or bachelor's degree preferred, or equivalent experience
Benefits
401k
PTO
Health
Dental
Vision
Company
Aston Carter
Aston Carter is a staffing and recruiting company providing risk and compliance services.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2011-01-31Acquired
Leadership Team
Juan Pablo McCausland-PHR, CDP
Human Resources Business Partner
Sherry Guevara
Regional Human Resources Partner-West Region
Recent News
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