Minnesota Department of Employment and Economic Development · 1 day ago
Office & Administrative Specialist, Intermediate - Payer
St Paul, MN
Part-time
Hybrid
Mid Level
$20.76/hr - $27.53/hrThe Minnesota Department of Employment and Economic Development is seeking an Office & Administrative Specialist, Intermediate to support Vocational Rehabilitation techs and counselors. This part-time position involves preparing and processing payments, monitoring invoices, and communicating with vendors.
Government Administration
No H1B
Responsibilities
Preparing and processing payments in accordance with established procedures and timelines
Monitoring the invoice mailbox, forwarding the emails to the appropriate staff persons, and prompting staff to complete initiation of the invoices to be paid
Communicating with vendors as needed to receive invoices and reports for payment processing
Verifying the accuracy of information (i.e., names, dates, addresses, amount) on invoices and the corresponding authorizations
Qualification
Required
Skill in customer service sufficient to provide prompt and accurate information to customers in person, on the phone, and through email and other written or electronic correspondence
Skill in typing/keyboarding, using Microsoft Word or equivalent software, sufficient to produce documents such as emails and other correspondence in an efficient and timely manner
Skill in accounting sufficient to review, analyze and verify financial records, calculate monthly fees, and prepare financial summaries and reports
Skill in customer service sufficient to answer questions and advise customers of program policies, procedures, and regulations
Skill in math sufficient to calculate, review and reconcile financial data and balance accounts
Knowledge of communications sufficient to write, prepare, and edit materials, using correct spelling, punctuation, grammar, and sentence construction
Preferred
Office administrative support experience
Experience working with the State of Minnesota and or/or the StateWide Integrated Financial Tools (SWIFT) financial system
Experience providing services to people who are Blind, Low Vision, and DeafBlind
Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures
Benefits
Paid vacation and sick leave
12 paid holidays each year
Low-cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer paid life insurance to provide support for your family in the event of death
Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
Tax-free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social, and financial well-being
Training, classes, and professional development
Federal Public Service Loan Forgiveness Program
Employee Assistance Program (EAP) for work/life support
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Company
Minnesota Department of Employment and Economic Development
Minnesota Department of Employment and Economic Development promote business recruitment, expansion, and retention.
Founded in 2003
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Abdullahi Mohamed
Deputy Chief Financial Officer
Elizabeth Frosch
Deputy Commissioner and Chief Operating Officer
Recent News
2025-11-27
Morningstar.com
2025-10-20
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