U.S. Department of Veterans Affairs · 9 hours ago
Purchasing Agent
Lebanon, PA
Full-time
Onsite
Entry Level
1+ years expThe U.S. Department of Veterans Affairs is seeking a Purchasing Agent for their Logistics Service within the Lebanon VA Medical Center. The role involves acquiring supplies, services, and construction through various purchasing methods while ensuring compliance with federal regulations and managing procurement processes effectively.
GovernmentMedicalNational SecurityPublic Safety
No H1B
U.S. Citizen Only
Responsibilities
This position utilizes knowledge of policies and procedures for delivery orders and small purchases and knowledge of commercial supply sources and common business practices related to sales, prices, discounts, units of measurement, deliveries, stocks, and shipments
The Purchasing Agent maintains responsibility for work leading to the purchase of a wide variety of complex and highly specialized services, supplies, equipment, and systems that support the full range of programs and activities
Conducts purchasing under the micro purchase threshold
Reviews and edits purchase requests
Resolves issues to ensure requests and bills are processed accurately and in a timely manner
Identifies needs or problems and determines corrective action
Utilizes federal and agency acquisition regulations to identify possible sources and other pertinent information related to purchases
Tracks obligations/commitments and monitors expenditures to support recurring budget forecasts and identify potential fraud, waste and abuse based on procurement history and purchase trends
Procures supplies and services to meet the purchase, rental, or lease needs of the organization
Develops unique selection criteria for each purchase
Prepare and issue contract modifications for changes in delivery schedule and sends formal correspondence to a variety of customers such as inventory management specialists, other service line contacts, and contracting officers as appropriate for the purposes of auditing documents, processing receiving reports, and payments
Conducting open market research and sole source small purchases for highly specialized medical items with critical product requirements
Serves as the first line of contact for medical staff and customers in regard to procured items
Develops reports and spreadsheets, obtains, organizes, files and retrieves reports for briefing and presentation purposes
Performs a variety of receptionist, timekeeping, record keeping and miscellaneous duties in medical facility
Performs other related duties as assigned
Qualification
Required
At least one (1) full year of specialized experience equivalent to the GS-5 level in the Federal service that equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of a Purchasing Agent
Experience performing clerical or assistant duties in support of purchasing and procurement
Procuring supplies and services to meet the purchase, rental, or lease needs of an organization
Working with medical staff to determine procurement needs and priorities
Resolving a variety of shipment, payment, or other discrepancies in support of procurement programs and operations
Purchasing various equipment, supplies, and services through the use of a purchase card
Assembling and/or summarizing information from files and documents as required to create reports utilizing automated computerized supply/inventory management systems and Microsoft Office software programs such as MS Word and Excel
Ability to demonstrate competencies in Customer Service (Clerical/Technical), Decision Making, Manages and Organizes Information, Manages Resources, Reasoning (Clerical/Technical), and Technical Competence
Ability to clearly indicate the nature of duties and responsibilities in each position and the number of hours a week spent in such employment
Ability to receive credit for all qualifying experience, including volunteer experience
Ability to perform some physical effort such as standing, sitting, walking, or bending
Willingness to live within or relocate within a commutable distance of the duty location
Company
U.S. Department of Veterans Affairs
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10001+ employees
Funding
Current Stage
Late StageLeadership Team
Charles Worthington
Chief Technology Officer
Helga Rippen
Chief Interoperability and Veteran Access Officer
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