NEOGOV · 5 hours ago
ADMINISTRATIVE COORDINATOR SENIOR * OPEN TO DEPARTMENT ONLY *
Everett, WA
Full-time
Onsite
Mid, Senior Level
$68K/yr - $87K/yr
4+ years expNEOGOV is seeking a Senior Administrative Coordinator to provide complex administrative support for the Facilities Management department. The role involves conducting research, managing departmental systems, and overseeing hiring and payroll processes.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Conducts research and analyzes projects as directed; develops, recommends and implements procedural changes for use by employees and management within the department
Serves as liaison with other departments and divisions as required; represents the Director/Department Head on task forces and committees as assigned
Develops and maintains manual and computerized management systems for departmental financial, personnel and correspondence systems utilizing available hardware and software
Analyzes and resolves technical problems and questions which subordinate level employees cannot answer; receives, investigates and resolves the public's complaints and problems
Assists and coordinates all hiring, testing, interviewing, and selection processes; prepares job announcements for posting; prepares and maintains employment files; reviews supplemental, employment examinations and interview questions and makes recommendations; verifies scores and prepares all employment related documents and certifications, coordinating when necessary with Human Resources
Prepares the department payroll; ensures deadlines are met; verifies accuracy of timesheet entries and reconciles payroll ledgers. Maintains department personnel vacation, sick leave, overtime hours and other leave related matters
Prepares required documentation for purchases and payments; may prepare support documentation required for contracts, budget transfers, supplemental and emergency appropriations
Provides technical word processing and spreadsheet guidance and training to departmental staff
Composes and formats letters, memos, forms, charts and graphs; rewrites or edits material submitted by others
Maintains custody of and processes confidential departmental information such as employee evaluations, grievances and departmental employee files; prepares and approves all payroll record changes for the department
Monitors departmental budget and assists in budget preparations
May track equipment and inventory
Performs related duties as required
Qualification
Required
Three (3) years of confidential or executive secretarial experience
One year of experience in supervision/leading and training subordinate level employees
Any equivalent combination of training and/or experience that provides the required knowledge and abilities
Must pass job related tests
Benefits
Medical Insurance
Vision Insurance
Dental Insurance
Retirement
Basic Group Term Life Insurance/ Accidental Death and Dismemberment (AD&D) Insurance
Long Term Disability (LTD)
Commuting Benefits
Employee Assistance Program (EAP)
Partners for Health Employee Wellness Program
Leave & Holidays
Deferred Compensation 457(b)
Supplemental Group Term Life Insurance
Additional Accidental Death and Dismemberment Insurance (AD&D)
Flexible Spending Accounts (FSA)
Supplemental Individual Insurance Policies
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
The Carlyle Group,Warburg PincusWarburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase