Metropolitan Community College · 9 hours ago
Accounts Payable Operations Analyst
Fort Omaha Campus
Full-time
Onsite
Mid Level
$52K/yr - $52K/yr
3+ years expMetropolitan Community College is seeking an Accounts Payable Operations Analyst to oversee and enhance the accounts payable function. The Analyst will ensure accurate processing of invoices, maintain compliance, and contribute to financial reporting while collaborating with various departments and vendors.
AdviceEducationHigher Education
Responsibilities
Audits, verifies, and processes vendor invoices, employee reimbursements, purchase-card transactions, and non-employee payments in accordance with college policies, internal controls, and applicable regulations
Performs three-way matching (purchase order, receipt, invoice) and ensures required documentation, approvals, and compliance requirements are met
Ensures accurate account coding, tax treatment, and data entry within the College’s ERP system (Workday)
Processes payments accurately and timely in accordance with vendor terms and established payment schedules
Researches and resolves routine invoice discrepancies, pricing variances, missing documentation, and vendor statement differences
Identifies non-routine issues, recurring errors, unusual transactions, or potential fraud indicators and escalate concerns promptly with appropriate context and documentation
Maintains strong awareness of fraud risks, bad-actor schemes, and controls expectations within the accounts payable and P2P processes
Adheres strictly to internal controls and contribute to protecting the College from fraudulent or unauthorized transactions
Supports Financial Accounting Services during month-end and year-end close by assisting with data cleanup, transaction review, reconciliations, and follow-up on outstanding items
Prepares supporting schedules or reports related to accounts payable activity, as assigned
Assists with preparation of accounts payable-related information for Board or management reporting, with review performed by others
Delivers accurate and timely AP outputs that support close, audit, and management reporting
Provides documentation and support for internal and external audit requests related to accounts payable and P2P activities
Owns vendor inquiry resolution with professionalism and timely follow-through, serving as a first point of contact for AP-related questions
Serves as a primary point of contact for vendor and internal department inquiries related to invoice status, payments, and AP procedures
Communicates with campus stakeholders, vendors, and external partners to gather information and resolve issues
Partners with Procurement, Central Stores, and other administrative teams to address purchasing, receiving, returns, and credit issues
Provides clear explanations of accounts payable requirements and policies in a customer-focused manner
Utilizes Workday Finance to maintain accurate records and support efficient workflows across the P2P cycle
Reconciles procurement card activity, follow up on discrepancies, and coordinate with cardholders as needed
Maintains awareness of system interfaces and downstream impacts (including coordination with Student Financial Services for student-related transactions processed in Colleague)
Identifies potential control gaps, process inefficiencies, or system issues and escalates observations to the Procure-to-Pay Manager
Participates in process improvement initiatives and control-strengthening efforts as assigned
Attends work activities or programs as scheduled or assigned
Qualification
Required
Working knowledge of accounts payable, purchasing workflows, and general accounting principles
Proficient computer skills with the ability to learn new software
Proficient with Microsoft Office Suite and other college supported systems
Excellent communication skills including active listening
Excellent organizational skills and attention to detail
Ability to work well with minimal supervision in a team-orientated environment
Ability to identify issues, recognize unusual activity, and escalate effectively with supporting information
Ability to identify root causes of transactional issues and recommend improvements to enhance accuracy, timeliness or internal controls
Ability to understand internal controls and the importance of safeguarding institutional resources
Ability to demonstrate cooperation and professionalism in stressful situations
Ability to effectively work and interact with various cultures and ethnicities
Associate in Accounting, Finance, Business or related Field; Bachelors preferred
Three (3) or more years of accounts payable or financial operations experience; Workday preferred
Experience using an ERP system (Workday, Oracle, SAP, NetSuite, or similar)
Equivalent combination of education and/or work experience considered
Ability to travel between campuses for meetings or position responsibilities
Must pass a background check
Preferred
Bachelors preferred
Workday preferred
Company
Metropolitan Community College
Metropolitan Community College is a school in Omaha.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$0.25MKey Investors
"US Department of Commerce, Economic Development Administation"
2022-01-27Grant· $0.25M
Leadership Team
Alyssa Wiese
Dual Enrollment Navigator with Secondary Partnerships
Bob Goeman Ed.D.
Chief Information Officer
Recent News
Silicon Prairie News
2025-10-03
Seattle TechFlash
2025-09-26
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