Liberty University ยท 2 hours ago
Administrative Assistant I
Lynchburg, VA
Full-time
Onsite
Entry Level
1+ years expLiberty University is a Christian educational institution seeking an Administrative Assistant for Student Life. This role involves managing the department calendar, facilitating communication within the team, and performing various office management functions to ensure efficient operations.
Higher Education
Responsibilities
Coordinate and manage shared calendars for the Student Life team, scheduling appointments, meetings, and events
Assist in organizing and scheduling team meetings, ensuring optimal attendance and effective time management
Serve as the primary point of contact for other University departments with Student Life for scheduling and event logistics
Support budget-related activities by reconciling expenses, submitting requisitions, and maintaining accurate financial records
Support the Director in collaboration with finance and procurement to ensure adherence to budgetary guidelines and deadlines
Oversight and management of the department email inbox, directing communications efficiently, responding to inquiries, and forwarding relevant information to appropriate team members
Initiate and maintain correspondence with external vendors and serve as the primary point of contact for Student Life partners external to the university
Answer the Student Life phone, direct calls appropriately, and provide information to students and other callers
Maintain the department website, ensuring information is current, accurate, and easily accessible
Draft and edit internal and external department communications with attention to detail and a commitment to clarity
Manage the department Dropbox and other file systems, ensuring they are organized, up-to-date, and easily accessible to team members
Sign for packages and manage deliveries, ensuring that all items are properly received and distributed to the appropriate team members
Support the team in maintaining accurate and organized records, including student attendance at events, budget expenditures, and other relevant data
Provide support in the creation and maintenance of departmental databases and spreadsheets
Facilitate effective meeting management, preparing agendas, recording minutes, and tracking action items
Facilitate the submission and tracking of project requests, ensuring that all necessary information is gathered and communicated to the Student Life Creative Team
Lead and contribute to special projects as assigned by the Director, demonstrating resourcefulness and attention to detail
Collaborate with the Student Life Team and other teams within the university on projects that require coordination and administrative support
Remain abreast of existing and emerging technologies, processes, products, services, and leading industry performance benchmarks as it pertains to Student Affairs
Work effectively as a team member, embracing and fostering LU's mission
Other duties as assigned
Qualification
Required
Bachelor's degree completed or in progress
1-2 years of administrative experience
1-2 years of Microsoft Excel and Outlook experience
Preferred
Completed bachelor's degree
2-3 years of administrative experience
2-3 years of Microsoft Excel and Outlook experience
Company
Liberty University
Located in the foothills of the Blue Ridge Mountains in Lynchburg, Va., Liberty University has been ๐๐ณ๐ข๐ช๐ฏ๐ช๐ฏ๐จ ๐๐ฉ๐ข๐ฎ๐ฑ๐ช๐ฐ๐ฏ๐ด ๐ง๐ฐ๐ณ ๐๐ฉ๐ณ๐ช๐ด๐ต ๐ด๐ช๐ฏ๐ค๐ฆ 1971.
Founded in 1971Lynchburg, VA, US
5001-10000 employees
H1B Sponsorship
Liberty University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (5)
2024 (4)
2023 (4)
2022 (8)
2021 (5)
2020 (5)
Funding
Current Stage
Late StageLeadership Team
Ikenna Nwobu
CEO Summit African President
Daniel Hembree
Lead Project Manager & Co-Founder | Liberty University Rocketry Competition Team
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