Van Andel Institute · 8 hours ago
Administrative Assistant - Department of Metabolism and Nutritional Programming
Van Andel Research Institute
Full-time
Onsite
Mid Level
3+ years expVan Andel Institute (VAI) is a world-class biomedical research institute dedicated to improving human health. They are seeking a full-time Administrative Assistant to provide comprehensive administrative support to faculty members in the Department of Metabolism and Nutritional Programming, managing office communications, coordinating travel, and maintaining departmental systems.
Health Care
Responsibilities
Provide comprehensive administrative support to up to five (5) faculty members, including scheduling and coordinating seminars, meetings, presentations, and related activities for faculty and their laboratory teams
Manage day-to-day office communications and coordination, including answering phones, handling mail and email, preparing correspondence, coordinating multiple calendars, and exercising sound judgment, discretion, and tact in handling requests, problem-solving, and confidential matters
Prepare and process monthly expense reports and monitor budgets for faculty members and laboratory personnel
Coordinate travel and professional activities, including making travel arrangements, preparing itineraries, submitting registrations, and maintaining professional memberships for faculty and laboratory personnel attending conferences and meetings
Establish, maintain, and organize departmental filing and archiving systems, including manuals, records, publications, and personnel files, while ensuring accuracy, accessibility, and confidentiality
Compile, coordinate, and prepare materials using data from multiple sources, including technical or scientific proposals, manuscripts, grants, annual reports, marketing materials, presentations, and other departmental documentation
Support departmental operations and personnel processes, including assisting with onboarding, offboarding, or transfer of faculty and laboratory personnel, and maintaining appropriate levels of office supplies, equipment, and work orders
Qualification
Required
Have administrative experience working in a laboratory, research, or similar environment
Be able to work independently and as a team member with other research administrative assistants to complete administrative tasks in support of VAI faculty
Have strong organizational skills, attention to detail, and a sharp focus on efficient completion of tasks
Be able to anticipate needs and suggest proactive measures to lessen the administrative burden on faculty members
Be able to communicate efficiently both verbally and in writing
Be able to effectively prioritize tasks to efficiently manage multiple projects and requests
Have a high school diploma or GED, and 3-5 years of administrative experience
Company
Van Andel Institute
Van Andel Institute is an independent biomedical research and science education organization in Grand Rapids, MI.
201-500 employees
H1B Sponsorship
Van Andel Institute has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (26)
2024 (12)
2023 (27)
2022 (27)
2021 (15)
2020 (15)
Funding
Current Stage
Growth StageLeadership Team
Tim Myers
Chief Financial Officer
Sam Pinto
Vice President and Chief Facilities Officer
Recent News
News-Medical.Net
2025-12-11
News-Medical.Net
2025-12-10
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