PrePass · 7 hours ago
Office and Workplace Coordinator
Phoenix, AZ
Full-time
Onsite
Entry Level
1+ years expPrePass is North America's most trusted weigh station bypass and toll management platform, transforming how the transportation industry operates. The Office & Workplace Coordinator will support daily office operations and serve as the first point of contact, ensuring a welcoming and efficient workplace for employees, candidates, and visitors.
Non ProfitPublic Safety
Responsibilities
Greet visitors and candidates, issue guest badges, and coordinate parking validation
Answer and route incoming calls to appropriate team members
Maintain a professional, welcoming front desk environment
Track daily onsite attendance through office headcount reporting
Support employees with office supplies, orders, and general workplace needs
Sort and distribute mail; coordinate inbound and outbound shipments
Partner with internal teams to coordinate shipment of materials and packages
Manage inventory of office supplies, snacks, and beverages; place and track orders
Submit and track facility service requests through the ticketing portal
Manage suite, elevator, and parking access using OpenPath
Confirm receipt of delivered orders in coordination with Accounts Payable and Purchasing
Create and escalate IT support tickets in the HelpDesk system
Coordinate with IT on access badges, system issues, and onsite support needs
Assist with logistics for employee events, including room setup, cleanup, and material preparation
Coordinate food and refreshments for employee gatherings and meetings
Take new hire photos for badges and internal systems
Prepare visuals and content for the lobby monitor
Support employee engagement initiatives, office celebrations, and workplace communications
Assist with managing and monitoring PrePass social media accounts in partnership with the Marketing team
Support drafting, editing, and scheduling social media posts aligned with company messaging
Qualification
Required
1+ year of experience in an office coordination, administrative, or front desk role (or relevant internship experience)
Strong verbal and written communication skills
Proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook)
Strong attention to detail with the ability to manage multiple priorities
Friendly, professional demeanor with a customer-service mindset
Preferred
Proactive, service-oriented problem solver
Ability to build positive relationships with employees, candidates, and visitors
Strong sense of ownership and accountability in a highly visible role
Organized, dependable, and comfortable working onsite
Interest in learning, professional development, and building foundational business skills
Benefits
Robust benefit package that includes medical, dental, and vision that start on date of hire.
Paid Time Off, to include vacation, sick, holidays, and floating holidays.
Paid parental leave.
401(k) plan with employer match.
Company-funded "lifestyle account" upon date of hire for you to apply toward your physical and mental well-being (i.e., ski passes, retreats, gym memberships).
Tuition Reimbursement Program.
Voluntary benefits, to include, but not limited to Legal and Pet Discounts.
Employee Assistance Program (available at no cost to you).
Company-sponsored and funded "Culture Team" that focuses on the Physical, Mental, and Professional well-being of employees.
Community Give-Back initiatives.
Culture that focuses on employee development initiatives.
Company-wide bonus and commission plans
Company
PrePass
PrePass is a non-profit public/private partnership dedicated to advancing the safety & efficiency of the commercial transportation industry.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Clayborne Beers
Chief Operating Officer
Brennen Carson
Chief Revenue Officer (CRO)
Recent News
2025-09-04
Company data provided by crunchbase