USAJOBS · 2 hours ago
ADMINISTRATIVE SUPPORT SPECIALIST (NATIONAL SECURITY COUNCIL)
Pentagon, Arlington, Virginia, USA
Full-time
Onsite
Mid, Senior Level
$102K/yr - $102K/yr
1+ years expUSAJOBS is seeking an Administrative Support Specialist for the National Security Council. The incumbent will manage incoming correspondence, coordinate NSC meetings, and provide administrative support to J-5 personnel, ensuring effective operations within the Joint Chiefs of Staff.
ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency
No H1B
U.S. Citizen Only
Responsibilities
Serving as the central lead for managing all incoming joint and interagency correspondence from entities including the White House and the Department of Defense. This involves analyzing, prioritizing, and either assigning tasks to the appropriate internal teams or negotiating their reassignment with other directorates
Establishing and refining the directorate's internal policies and Standard Operating Procedures (SOPs) for task management, records management, and document control. This role involves leading working groups to define and improve processes and ensuring all procedures comply with Joint Staff guidance
Acting as the primary point of contact for the ETMS2 tasking system, managing all user accounts, providing supplemental training, and developing specific instructional policies for all personnel within the J5 directorate to ensure efficient and effective operations
This role is central to coordinating all aspects of National Security Council (NSC) and Homeland Security Council (HSC) meetings for the Joint Staff. It involves notifying senior leadership, distributing agendas, monitoring the creation of briefing books to prepare the Chairman and Vice Chairman, and clearing personnel to attend meetings at the White House and other secure locations
Acting as the primary liaison for the continuous flow of information between the Joint Staff and other key agencies. This includes maintaining situational awareness by updating organizational charts, distributing weekly schedules, and ensuring the proper distribution and archival of official meeting summaries and Presidential Directives
Providing comprehensive administrative and managerial support to all J-5 personnel, from handling daily office operations and document preparation to assuming full supervisory duties in the Branch Chief's absence; this role also includes critical specialized functions such as serving as the Assistant Travel Coordinator and the alternate liaison to the State Department for language services
Acting as a key security official by serving as the alternate control officer for all classified materials, responsible for the accounting, distribution, and inventory of Top Secret and NATO documents, while also managing the security and accountability of all IT and physical property within the directorate
Qualification
Required
Must be a U.S. citizen
Males born after 12-31-59 must be registered for Selective Service
Resume and supporting documents (See How To Apply)
Suitable for Federal employment, determined by a background investigation
May be required to successfully complete a probationary period
Work Schedule: Full Time
Overtime: Occasionally
Tour of Duty: Flexible
Recruitment Incentives: May Be Authorized
Fair Labor Standards Act (FLSA): Exempt
Financial Disclosure: Not Required
Telework Eligibility: This position is SITUATIONAL telework eligible
One year of specialized experience equivalent to the GS-11 grade level in the Federal service
Analyze and synthesize information, write reports and brief senior leaders in the Joint Staff, Combatant Commands, Defense Agencies and Field Activities and the Military Services
Interprets policies and procedures governing Active and Reserve Component, joint (Army, Navy, Air Force, Space Force, and Marine Corps) General/Flag Officer (G/FO) management to help formulate legislation that may directly impact the general and flag officer population
Applies knowledge of program operation practices, tools, and methods to develop and manage programs that will further the 1- and 2-star nomination process
Utilizes strong written and verbal communication techniques to use tact and diplomacy and negotiation skills when working with management
Work effectively with office teammates and with counterparts in the Department of Defense (DoD) and outside agencies to prioritize tasks, deconflict competing demands, and complete tasks
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package.
As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
Company
USAJOBS
USAJOBS enables federal job seekers to access job opportunities across hundreds of federal agencies and organizations.
10001+ employees
Funding
Current Stage
Late StageRecent News
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