Manulife · 6 hours ago
Executive Assistant
Boston, Massachusetts
Full-time
Hybrid
Entry, Mid Level
$53K/yr - $89K/yr
2+ years expManulife is a leading international financial services provider, helping people make their decisions easier and lives better. The Executive Assistant will provide advanced-level administrative and organizational support to the General Account Investment team, enabling efficient operations in a fast-paced environment.
FinanceFinancial ExchangesFinancial Services
Responsibilities
Provide diverse and advanced administrative support to VP level staff and other General Account team members in the Boston office
Serve as the defacto office manager for staff on the floor
Within established guidelines, relieve executive and/or officers of details and advanced administrative duties. Personally, take action whenever possible
Schedule meetings and prepare agendas
Manage complex calendars that change frequently. Prioritize meeting requests, personally responding whenever possible using judgment on potentially urgent matters
Own the draft of invites and be proactive to incorporate additional context for attendees
Arrange and coordinate travel and meeting schedules, including travel agendas and meeting schedules. Handle details involving foreign travel including entry papers, currency, passports, business travel letters, and visas
Complete expense reports and maintain detailed records of expenses
Follow up with billing related matters or expense charge discrepancies
Communicate information to and from the executive/officer to and from a wide range of internal and external contacts
Maintain complex department databases, including the Annual Review Tracking database and AllVue portfolio management, as well as filing system for teams, including confidential data, to ensure records are accurate and up-to-date
Screen mail and telephone calls, direct requests to the appropriate person and follow-up on replies
Register visitors and arrange function room, menus and travel for large and small external meetings in accordance with Company travel policies
Perform other duties as assigned, such as taking minutes of meetings, space planning (new associates), record keeping, maintaining contacts and inputting business cards, maintaining office supplies, invoice and purchasing activity, or other administrative functions
May participate in broader department projects as required; ensure the accurate and timely completion of tasks
Assist with the planning and implementation of departmental events and activities
Assist in creating draft presentations
Acts as back-up to other Executive Assistants on team
Generally, plan, organize and schedule own work. Ability to be agile as priorities and request change
Qualification
Required
Associate's degree or equivalent
2+ years of related administrative assistant experience, some project management experience preferred
Strong organizational skills (planning, coordination, priority setting, task management and follow through)
Proficiency in all MS Office applications, Outlook, Teams, Concur, Workday; technology savvy, able to learn new software platforms such as AllVue
Ability to work in a global work environment
Strong oral/written communication skills required to interact with senior officers and representatives
Excellent meeting planning skills
Ability to manage complex and sensitive work situations with sound judgement, discretion, and empathy
Highly collaborative and results-oriented
Strong interpersonal skills and ability to work effectively across cultures
Benefits
Health, dental, mental health, vision, short- and long-term disability, life and AD&D insurance coverage, adoption/surrogacy and wellness benefits, and employee/family assistance plans
Various retirement savings plans (including pension/401(k) savings plans and a global share ownership plan with employer matching contributions)
Financial education and counseling resources
Up to 11 paid holidays
3 personal days
150 hours of vacation
40 hours of sick time
Company
Manulife
Manulife is a leading international financial services group that helps people make their decisions easier and lives better.
10001+ employees
Funding
Current Stage
Public CompanyTotal Funding
$3.31BKey Investors
RBC Capital Markets,Scotiabank,TD Securities
2025-12-02Post Ipo Debt· $1B
2024-06-11Post Ipo Debt· $363.5M
2023-03-07Post Ipo Debt· $1.2B
Leadership Team
Phil Witherington
President and CEO
Eugene Wen
VP and Group Advanced Analytics
Recent News
2026-01-21
Company data provided by crunchbase