Building Service 32BJ Benefit Funds · 3 hours ago
Payroll Coordinator
New York, NY, US
Full-time
Onsite
Mid Level
$69K/yr - $73K/yr
3+ years expBuilding Services 32BJ Benefit Funds is responsible for administering benefits to over 100,000 SEIU 32BJ members. They are seeking an experienced Payroll Coordinator to support the accurate and compliant processing of payroll for a diverse workforce, partnering closely with Human Resources, Finance, and Benefits teams.
EducationNon ProfitTraining
Responsibilities
Process payroll for exempt and non-exempt employees in union and non-union environments, ensuring compliance with collective bargaining agreements, company policies, and applicable laws
Administer complex payroll elements, including overtime, retroactive pay, shift differentials, union dues, benefit deductions, and garnishments
Maintain accurate payroll data for new hires, terminations, pay changes, and bonuses
Respond to payroll-related inquiries from employees and stakeholders with a high level of professionalism and customer service
Reconcile payroll registers, benefit deductions, and general ledger postings; research and resolve discrepancies
Ensure compliance with federal, state, and local payroll regulations, including State and New York City tax requirements
Support payroll audits, year-end processing, and W-2 preparation
Maintain payroll records, reports, and related documentation for compliance and audit purposes
Ensures timesheets from all departments are approved timely, and resolves any errors prior to payroll processing
Perform additional relevant responsibilities as assigned by management
Support payroll deductions and contributions related to ERISA-governed benefit plans, including 401(k) retirement plans
Process and reconcile pre-tax benefits such as Flexible Spending Accounts (FSA), commuter benefits, and other salary-based deductions
Assist with payroll reporting and data support for ERISA compliance and regulatory filings
Utilize payroll systems; support integrations with HRIS and financial systems
Participate in payroll system implementations, upgrades, testing, and process enhancements
Assist in documenting payroll procedures and identifying opportunities to improve efficiency and controls
Qualification
Required
3+ years of payroll experience, preferably in a unionized, fund-based, or ERISA-heavy environment
Experience processing payroll for both exempt and non-exempt employees
Working knowledge of payroll tax regulations, wage and hour laws, and benefits-related payroll processes
Proficiency in Microsoft Excel and other Microsoft Office applications
Strong analytical, problem-solving, and communication skills
Strong attention to detail and accuracy
Maintains strict confidentiality while applying sound judgement and integrity when working with sensitive information
Applies ethical standards to ensure all confidential information is managed securely and professionally
Customer service–oriented approach with the ability to work independently and collaboratively
Ability to manage multiple deadlines and priorities in a fast-paced environment
Adapts to new technologies and supports continuous improvement initiatives
Ability to work independently and within a team setting
Preferred
Hands-on experience with ADP, Workday HCM and/or Oracle HCM experience preferred
Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field preferred
Benefits
Health, Pension, Retirement Savings, Training, and Legal Services benefits
401(k) retirement plans
Flexible Spending Accounts (FSA)
Commuter benefits
Company
Building Service 32BJ Benefit Funds
The Building Service 32BJ Benefit Funds is the umbrella organization responsible for administering benefits, including Health, Pension, Retirement Savings, Training and Legal Services benefits to over 100,000 SEIU 32BJ members.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Anna McQuere
Assistant Director of Clinical Partnerships
Sabrina Benteftifa
Clinical Partnerships Manager
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