West Virginia University · 17 hours ago
Foundation Fund and Scholarship Coordinator - Statler College of Engineering and Mineral Resources
Morgantown, WV
Full-time
Onsite
Mid Level
3+ years expWest Virginia University is currently accepting applications for a Foundation Fund and Scholarship Coordinator in the Benjamin M. Statler College of Engineering and Mineral Resources. This role will manage the Foundation funds and scholarships, ensuring effective utilization and supporting student academic enrichment opportunities.
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Responsibilities
Manage a large and diverse portfolio of Foundation funds contained within thirteen budgetary units within the Statler College
Serve as a Foundation funding resource to College and Departmental leadership, faculty and staff
Provide, as appropriate, information related to specific fund restrictions, balances and activity
Identify funding opportunities to support specific College/Department projects or initiatives
Perform research on fund history and assists in the review of donations/expenses
Coordinate with the College development staff and the WVU Foundation on fund maintenance including the setup of new funds, transfer of cash between funds, fund closeout and the reassignment of funds between college units
Create and maintain Foundation back bill accounts/budgets to allow the use of West Virginia University procurement and payroll services
Ensure annual professorship back bill budgets are established and communicated to the appropriate faculty member
Maintain College/Departmental access to the WVU Foundation financial system. Ensure timely setup and removal of Statler employees
Prepare monthly activity reports on Foundation funds and distribute them to the appropriate budgetary units. Identify any issues or concerns with spending/revenue transactions and identifies instances of over/under fund utilization. Communicate this information to the appropriate College/Departmental administrator as well as departmental professional staff as appropriate
Provide fund activity information to the development office staff so that it may be shared with donors. Monitor key funds to ensure activity will result in donor satisfaction
Identify opportunities to adjust individual fund restrictions to allow for better utilization of funding. Work with College/Departmental leadership to revise restrictions. Coordinate fund restriction changes with the WVU Foundation and West Virginia University as appropriate
Coordinate and review Foundation funded grants with the college post award grant team. Meet monthly with this team to review balances, end dates, and assist with award close out as needed. Provide reports on Foundation grant activity
Serve as a liaison to the WVU Foundation for business processes and fund management
Manage a large and diverse set of Foundation funds that support scholarships, fellowships and student academic enrichment opportunities. These funds are part of the Statler College Foundation fund portfolio
Coordinate with the college web developer on the creation and maintenance of the Statler College scholarship website that provides scholarship information and deadlines along with the student application
Determine annual scholarship deadlines and coordinate dates to ensure the greatest impact is made for recruitment opportunities. Confirm deadlines with Associate Dean of Academics and Student Performance
Collect and review College scholarship applications. Compare applications to financial aid packages for each applicant. Determine which scholarship(s) each applicant is eligible to receive
Provide recommendations for scholarship awards supported by the College. Coordinate recommendations with the Associate Dean of Academics and Student Performance
Review and confirm scholarship matching results from Financial Aid to ensure the awardee can receive the designated scholarship
Collect applications for graduate fellowships offered by the Statler College. Prepare application materials for review by Associate Dean of Research
Compose and mail award notification letters to selected students supported by College level scholarships. Includes a request to write a thank-you to the appropriate donor(s) supporting the scholarship. Coordinate with the departments to ensure similar acknowledgments are submitted timely for departmental scholarships
Compose and mail students who did not qualify/did not receive a College level scholarship. Ensure departments provide a similar acknowledgement
Annually verify the academic standing of students receiving multi-year scholarship awards
Coordinate with the Dean and/or Associate Dean on requests for emergency financial aid requests. Make recommendations for Foundation fund usage to support requests
Serve as the point of contact for the WVU Financial Aid Office. Address and determine the best course of action when discrepancies occur regarding awarded funds to a student
Manage the completion and submission of scholarship forms (Request for Student Award - RSA) to WVU Financial Aid for processing and posting of the award to the appropriate student account
Manage the RSA process for Statler College. Ensure Foundation supported scholarships are billed timely to the WVU Foundation. Coordinate with the college post award grant team to move applicable grant supported payments from College default funding to the appropriate externally funded source
Reconcile financial system data (MAP) to the student account system (BANNER) to ensure all scholarship expenses have been applied correctly and the College has been reimbursed appropriately
Qualification
Required
Bachelor's degree in business or related field
A minimum of three (3) years of experience in higher-education or nonprofit accounting or finance, and/or a background in financial aid and scholarship management
Any equivalent combination of related education and/or experience will be considered
All qualifications must be met by the time of employment
Excellent oral (in-person and using online tools) and written communication skills
Effective organizational and time management skills
Strong customer service skills
Demonstrated ability to create and interpret financial reports, budgets, and other financial documents
Demonstrated proficiency with Microsoft Office 365 suite—Excel, Word, Powerpoint, Teams
Demonstrated ability to communicate effectively with internal and external constituents
Ability to identify problems and determine effective solutions
Ability to set and meet deadlines in an organized manner
Ability to maintain effective working relationships
Demonstrated ability to learn and utilize the university's student record systems and financial systems, and the WVU Foundation donor and financial systems
Resume
Benefits
37.5-hour work week
13 paid holidays (staff holiday calendar)
24 annual leave (vacation) days per year or more based on years of service (employee leave)
18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
WVU offers a range of health insurance and other benefits
401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ’s.
Wellness programs
Company
West Virginia University
West Virginia University offers academic programs in order to earn bachelor’s, master’s, or doctoral degrees.
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$20.97MKey Investors
National Institute of Nursing ResearchU.S. Department of AgricultureU.S. Department of Commerce
2025-02-01Grant· $2.7M
2024-10-29Grant· $7.82M
2024-09-17Grant· $0.72M
Leadership Team
Lori Hazlehurst
Professor Pharmaceutical Sciences
Michael Benson
President and Professor of History
Recent News
2025-12-12
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