Northpointe Staffing Professionals · 8 hours ago
Event/Program Coordinator - Corporate Events - Entry Level
Lyndhurst, NJ
Full-time
Hybrid
Entry Level
1+ years expNorthpointe Staffing Professionals is seeking an Event Planning Coordinator for Pharma Event Planning. The coordinator will execute logistics for medical education events, ensuring commitments are met within budget and on schedule, while managing various planning tasks and maintaining communication with stakeholders throughout the process.
Staffing & Recruiting
Hiring Manager
Sacha Soto
Responsibilities
Database management - manage promotional educational programs within our proprietary events management platform
Budget management - assisting customer representatives within their program planning budget to ensure they meet client business rules and guidelines
Selection or confirmation of venue, menu, audiovisual, and air/ground transportation arrangements
Coordinate payment with venues/caterers and any other vendors
Frequent daily communication with sales representatives and faculty as needed
Review all venue contracts for accuracy/ensure client compliance requirements are met
Ensuring all meeting materials are complete and accurate
Work closely with other team members to ensure successful execution of meetings
Adherence to various policies (i.e., confidentiality, sensitive communication, intellectual property)
Effectively manage high volume of meetings while also responding to emails and phone calls
Must be available to cover after-hours phone line 5pm-midnight on a rotated basis (weeks selected by coordinator)
Qualification
Required
High School or equivalent
Positive attitude at all times and the ability to work with a team and maintain a 'Whatever it Takes' attitude
Ability to boost team morale
Ability to take constructive feedback and adjust in order to progress forward
Ability to communicate clearly with management via email or in person
Excellent interpersonal, customer service and organizational skills
Exceptional attention to detail
Professional and clear oral and written communication AND etiquette skills to successfully manage high phone and email volume
Demonstrate ability to work in a fast-paced environment, changing planning activities and/or multitasking often to meet fluctuating client/company priorities
Ability to take on additional ad hoc tasks as needed to support the team without complaint
Ability to work flexible schedules and/or extended hours to meet clients' business needs
Ability to maintain productivity while performing repetitive planning tasks every day
Basic Math and Spelling proficiency
Ability to work and thrive in a team atmosphere
Preferred
College Degree Preferred
1-2 years' experience in field or related area preferred but not required
Proficiency in MS-Office, Word, Excel (e.g., financial calculations, pivot tables, VLOOKUP's) and Gmail preferred
Great for individuals with a Sales, Hospitality, or Customer Service background
Must be a go getter and very personable at the same having patience with the process
Possess strong analytical and problem-solving skills
Benefits
Temp to Hire Opportunity- This is a long-term career-oriented position
All equipment will be provided
Exceptional Benefits once Permanently converted
Full week off for Christmas through the New Year without having to use PTO
Ability to work remotely on Mondays and Fridays but must be fully online and available during Core Working Hours
Company
Northpointe Staffing Professionals
Located in Hoboken NJ, Northpointe Staffing Professionals is an affiliate of Asset Staffing and is a leading provider of financial, administrative and professional support throughout New Jersey.
0-1 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase