Covington & Burling LLP · 8 hours ago
Facilities Coordinator
NYC Metro Area
Full-time
Onsite
Mid Level
$64K/yr - $81K/yr
3+ years expCovington & Burling LLP is a law firm seeking a Facilities Coordinator to manage and prioritize facilities requests from personnel. The role involves ensuring timely completion of requests, maintaining inventory, and coordinating with the Senior Facilities Manager to address various facilities-related tasks.
AdviceLegal
Responsibilities
Handling all facilities requests received verbally, by telephone, by e-mail, or such other means from Firm lawyers or Firm personnel
Reviewing on a daily basis and throughout the day the status of facilities requests received throughout the day
Ensuring that facilities requests are quickly handled and effectively and timely completed
Maintaining furniture wait lists requests, pending or outstanding work requests files as well as completed work requests file
Working with the Senior Facilities Manager to follow up with requestor(s), as needed, regarding scheduled tasks, projects, waitlist, special requests, etc
Reporting all non-compliance issues and/or facilities issues immediately to the Senior Facilities Manager and/or Senior Managing Director of Administration
Assisting, as needed, with completing any of the assigned facilities tasks or projects
Ensures that all conference room set-up requests are properly scheduled and configured to meet the requirements of the requester
Maintains sketches and floor plans showing optional table and chair arrangements for the divisible conference rooms
Ensures that all incoming furniture and capital items purchased by the Firm are properly bar-coded and entered into the Firm’s fixed asset database
Ensures that the fixed asset database is properly and timely updated and that movement of fixed assets are appropriately recorded and tracked
Conducts quality review inspections of work performed by others including inspection of office set-ups for new arrivals, office moves and offices vacated by attorneys
Assists with maintaining inventory of fixed assets retained in storage
Interacts with members of the Firm to ensure work-related tasks and projects are competed in an accurate and timely manner
Keeps track of regular facilities expenses. Orders kitchen pantry supplies as needed
Coordinates service calls for facilities related equipment when needed
Maintains an updated record of facilities vendors
Daily walk throughs to ensure maintenance is conducted routinely
Checks rooms and furniture to identify needs for repairs and maintenance
Provides some assistance to the Senior Managing Director of Administration
Timely and regular attendance
Ability to work overtime when necessary
Performs other duties as assigned
Qualification
Required
A minimum of three years of experience organizing and/or coordinating work assignments in a fast-paced environment
Excellent typing and computer skills
Excellent oral and written communication skills
Excellent follow through, attention to detail, strong organizational skills and ability to prioritize work assignments
Ability to work well with managers and supervisors, Firm lawyers, Firm personnel and Firm vendors
Experience handling sensitive and confidential information and situations. Ability to maintain confidentiality, tact and diplomacy at all times
Proficient in MS Word, ability to operate scanner and photocopy machines
Ability to work independently and in a team environment
Preferred
Bachelor's Degree is preferable
Benefits
Comprehensive benefits package, including healthcare insurance
Company
Covington & Burling LLP
Covington & Burling LLP is an international law firm that provides legal advisory services.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Adrian Perry
Partner
Andrew Jack
Partner
Recent News
2025-12-15
Washington Technology
2025-11-06
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