U.S. Department of Veterans Affairs · 13 hours ago
Program Support Assistant
Prescott, AZ
Full-time
Onsite
Entry Level
1+ years expThe U.S. Department of Veterans Affairs is seeking a Program Support Assistant for the Northern Arizona VA Health Care System. The role involves performing administrative, technical, and clerical tasks to support the Facilities Management Service Line and other assigned staff.
GovernmentMedicalNational SecurityPublic Safety
Responsibilities
Providing specialized support to several assigned program areas by independently addressing a wide variety of issues or situations common to the programs or functions supported
Identifying and studying the relevant elements of each issue - determining interrelationships of data collected - potential courses of action - and wherever possible - determining and executing the most effective solution independently
Dealing with a variety of highly complex - technical reports such as Compensated Work Therapy (CWT) - expenditure trends - purchase and hire costs - project status reports and budget trends independently
Working closely with contracting staff to put contracts in place and providing contract administration assistance in reviewing billings and maintaining utility contact files for emergency services when needed
Preparing funding documents to cover obligations for utilities - janitorial services - CWT - and other obligations - in addition to reviewing and certifying invoices for assigned fund control points
Reviewing and ensuring the accuracy of credit card statements and the appropriate information regarding FCP - cost center and BOC is provided to Fiscal Service
Reviewing and distributing incoming mail - managing suspense - preparing outgoing mail and office correspondence
Providing general calendar maintenance - clerical services such as maintaining calendars - recording appointments - arranging for meetings and small conference administrative details
Qualification
Required
One year of specialized experience (equivalent to the GS-05 grade level in the federal service)
Experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position
Specialized experience includes developing and recommending ways to improve the effectiveness, efficiency, and timeliness of work operations
Scheduling, coordinating, planning and maintaining various events and calendars for meetings, committees and conferences
Utilizing word processing, spreadsheet and database software
Performing timekeeping functions for a large group of employees
Purchasing, certifying and reconciling office supplies, services and invoices
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations
You will receive credit for all qualifying experience, including volunteer experience
Company
U.S. Department of Veterans Affairs
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Late StageLeadership Team
Charles Worthington
Chief Technology Officer
Helga Rippen
Chief Interoperability and Veteran Access Officer
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